Sr. Administrative Assistant

2 weeks ago

Singapore MFS Investment Management Full time
At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other.

Because what we do matters - to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures.


THE ROLE
The Sr. Administrative Assistant role will provide administrative support for senior managements and others within the business unit.

This person will perform a variety of administrative duties, which may be complex in nature in support of members of senior management and ensure timely completion of administrative details, while being mindful of business unit budget.


WHAT YOU WILL DO

  • Partners with the investment administrative team to understand the business needs of the Investment Department while maintaining an active awareness of companies, industries and sectors being followed; works proactively to meet those needs while following department procedures and guidelines.
  • Maintains an active awareness and understanding of all department systems and databases.
Performs a variety of administrative duties for various investment professionals, which may be complex in nature, to ensure smooth and efficient department operations, including:

  • Updates and maintains spreadsheets, databases, presentations and other documents; distributes reports as requested
  • Assists in coordinating travel and processing expenses & reimbursement
  • Manages company earnings schedules and pulls research as needed
  • Schedules internal and external meetings and rooms: connects video and voice conferences; setsup and clears rooms, including meals.
  • May be asked to provide support for additional investment professionals when assistants are out of the office.
  • May be required to split time on different investment floors depending on the need for coverage.
  • Processes expenses in a timely manner and submits Gifts & Entertainment requests as needed.
  • Coordinates International visits and provides administrative support of those visitors while in the Boston Office, as needed.
  • Provides back-up receptionist coverage, particularly during lunch hours, vacations and as required.

Assists in various receptionist duties:

  • Greets, assists and escorts guests to meeting rooms;
  • Answers and directs incoming phone calls; relays messages as necessary;
  • Liaise with internal and external clients to ensure guest arrival;
  • Handles all mail requests such as sorting, distributing, mailing, and accepting deliveries; and
  • Orders supplies and maintains stock in supply and copier rooms.
  • Performs additional duties as requested.

WHAT WE ARE LOOKING FOR

  • Minimum 14+ years' relevant work experience.
  • Customer service skills, flexibility and maintains a positive attitude and work ethic.
  • Willingness and availability to work extended hours; Flexible and team oriented.
  • Excellent interpersonal and communication skills.
  • Strong computer skills including proficiency in Microsoft Outlook and Office.
  • Experience with travel and expense management, video conferencing equipment.

What we offer:

At MFS, we view our employees as family - and like you, we want our family happy and healthy. That's why we provide competitive benefits programs and family-friendly policies which support the work-life balance needs of our employees.

MFS is a
hybrid work environment (remote/onsite) unless otherwise stated in the job posting.


This position will require individuals to be
fully vaccinated against COVID-19 as part of their job responsibilities, unless MFS approves an exemption as an accommodation due to a medical condition.

Submission of an exemption request does not guarantee that an exemption will be approved or that the request can be accommodated.

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