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Package Engineer

3 months ago

Singapore SEATRIUM O&G (AMERICAS) LIMITED Full time

Job Description:

Reports to Project Manager (Package)

Responsibilities:

  • Support Project Manager (Package) in managing equipment packages delivery such that vendors ensure they meet contractual obligations and deliverables.
  • Liaise with KSL engineering department and vendors on drawings changes
Pre-PO phase

  • Ensure proper followthrough on equipment packages from prePO phase all the way until completion as per contractual and project requirements
  • Coordinate with Package Buyer to conclude the Contract/PO with Package Vendor
  • Obtain from Procurement Manager the date of Petrobras Notice to Proceed.
Execution phase

  • Ensure Vendor submits documents such as ITP, Quality Plan, Procedures
  • Compile and coordinate with Vendor for the spare parts list (2 yr spare) and commissioning spares
  • Attend / lead the preinspection meeting, if applicable
  • Coordinate with Owner's Representative, 3rd Party Inspector, Project Team and Vendor for visit to Vendor site/workshop (either local and overseas) for inspection and testing
  • Ensure inspection Notifications for Inspection (NOI) are issued by suppliers and forwarded to BUYER and/or Inspection Agency in a timely manner
  • Coordinate with relevant stakeholders to prepare, update and timely submission of weekly/monthly reports including procurement map
  • Monitor and track vendor payment milestones and ensure vendor meets the requirements for each payment milestone.
  • Coordinate and support Package Buyer and Costing Officer to manage Vendor variation/claim
  • Review and verify vendors invoices.
Delivery phase

  • Coordinate with Vendor and Expediting Lead for delivery, expediting, receiving, joint inspection, warehousing and preservation requirements.
  • Ensure delivery of the 2yr spares within 420 days from Petrobras; _notice to proceed _.
  • Coordinate with Package Buyer and Vendor for any guarantee/warranty matters
  • Coordinate with Project Team and Vendor for site support for installation, testing and commissioning
  • Coordinate with Vendor for timely submission of final vendors data books and documentation
Assignment of 3rd Party Inspectors

  • Upon receipt of NOI (notice of inspection) from vendors, arrange with approved agencies (ABSG, RINA and SGS Thomson) the required inspection visit
  • Review CV of inspectors from approved agencies to recommend suitable inspectors for final approval by Vendor Package Manager
  • Monitor inspection activities and progress.
  • Review and approve inspection reports submitted by 3rd party inspectors. Return approved reports to vendors for vendor data book compilation
  • Review and followup with NCR and punch list
  • Approve Inspection Release Certificate (IRC) prior to final release of material/equipment/component and provide it to BUYER.
Meetings

  • Discussions with vendors and/or client on technical clarification/deviation
  • Discussions with vendors and/or client on ITP, Testing and Commissioning Procedures etc
  • Kick-Off meeting within 10days from date of signing of PO.
  • Organise and chair alignment meeting, kickoff meeting and weekly progress meeting with vendor.
  • Record minutes of meetings
  • Update vendor's progress in weekly internal project meeting and external procurement meeting

Job Requirement:

  • A degree from a recognized tertiary institute
  • At least 5 years of relevant working experience or exposure in project management with hands on experience
  • Possess positive and willing to learn attitude
  • Possess strong capability and discipline in handling and organize documents received from vendors
  • Good analytical and problemsolving skills
  • Able to plan work schedule (knowledge in MS Project or PS6 would be an added advantage)
  • Possess good interpersonal and communication skills
  • Able to multitask and able to work in a fastpaced environment