Team Lead, Administration

2 weeks ago

Singapore Neste Full time

Team Lead, Administration:

  • Location: Singapore, SG
  • Country/Region: SG
  • Job Area: Administration & Services
  • Business Unit: Singapore
    Are You Our Next Difference Maker?
We are looking for a
Team Lead, Administration to join our Administration team in Neste Asia Pacific.

Our administrative services team plays an important part by supporting the people and growth.

The team consisting of the lead and 4 administrative assistants supports other functions in their daily operations at our refinery in Tuas, at our Innovation Centre in Science Park 2 and at our commercial office in Suntec Tower One.

You will be based at the Suntec office but as the entire team, support all locations in Singapore and thereby frequent visits also to other locations are expected.

For this permanent position, we are hiring a talent who is keen to serve different functions with even greater quality, in order for us to achieve our common organizational goals.

We thus achieve these goals and do things - together. We support each other and value our colleagues and the great working environment we have created.

Your part in Neste journey
In this role, you will

  • Lead the administrative services team; develop people and enable their results
  • Work closely with different local Leadership teams to support the achievement of common organizational goals
  • Coordinate, align and agree with other stakeholders the administration related processes and responsibilities
  • Coordinate, communicate, and perform administrative tasks for effective overall administrative performance. For instance, organizing company events and managing transportation arrangements and services
  • Develop administrative processes and implement them. For instance, your and the team's role is critical in ensuring functioning expense and travel management processes
  • Ensure general compliance of the company by developing, implementing and following that all necessary internal administrative policies are in place and clearly communicated to the employees
  • Administrate all office infrastructure related matters in all 3 locations
  • Administrate and coordinate legal and Board of Directors related matters with external partner
  • Administrate and coordinate contract management
  • Be a contact person for Corporate in administrative related requests and matters
  • Have other ad hoc duties to handle and coordinate as assigned by direct superior


You will work closely with your local team and in cooperation with multiple stakeholders especially in Singapore but also globally.

You want to enable your team to serve our internal customers in the best possible manner and with quality and effectively, while at the same time ensuring that our corporate guidelines are being followed.

Overall, our work combines accountability, cooperation, and the desire to develop and renew. Working safely at all times is essential to all of us. You will report to the

Keys to success in this role
The best combination of experiences, skills and background is
- _Minimum 3 years of relevant work experience from managing office/administrative services_
- _Service mindset and passion for continuous development_
- _Experience from corporate governance; for instance corporate secretarial matters_
- _Experience from office infrastructure management_
- _Experience from travel management; especially from Concur Travel Management system_
- _Experience in people management and development_
- _Experience in process development_
- _Basic understanding of Procurement and HR processes_
- _Demonstrated experience from supporting business and enabling best results_
- _Excellent planning and organizing skills_
- _Excellent co-operation, communication, and influencing skills_
- _Fluent written and spoken English_

We also value
- _At least a Bachelor's degree in a related field_
- _Strong problem solving skills_
- _Experience from a global organization_

The recruitment process will include interviews and possible aptitude assessment.

The person selected for the position must pass a health examination. A security clearance is obtained for the persons with their consent.

Join us in creating a healthier planet for our children.


Our success is based on our people who are the driving force behind Neste's transformation to become a global leader in renewable and circular solutions.

We are also committed to carbon neutral production by 2035. The passion that we have for creating a healthier planet for our children is what makes us unique.

We have set high standards for biodiversity, human rights and supply chain.

We have consistently been included in the Dow Jones Sustainability Indices and the Global 100 list of the world's most sustainable companies.

To carry out our strategy and business growth, our values guide our work.

We support, develop and take care of the wellbeing of our people to enable them to grow, innovate and build our future.


We care. We have courage. We cooperate.
At Neste we

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