![Kuok (Singapore) Limited](https://media.trabajo.org/img/noimg.jpg)
Senior Executive/assistant Manager, Workplace
2 weeks ago
The role will be responsible for managing various aspects of the office environment to ensure efficiency, safety, and employee satisfaction.
The role involves overseeing facilities management, office supplies, vendor relationships, and providing support for various administrative tasks.General day to day responsibilities may include and are not limited to the below:
Facilities Management:
- Coordinate and oversee office maintenance, repairs, and renovations.
- Manage office space allocation, including desk assignments and seating arrangements.
- Ensure compliance with health and safety regulations and emergency procedures.
- Manage office systems for security access.
Office Supplies and Equipment:
- Procure and manage inventory of office supplies, furniture, and equipment.
- Coordinate with vendors for timely delivery and maintenance of equipment.
- Monitor usage and budget to optimize spending on supplies and equipment.
Vendor Management:
- Liaise with external vendors, service providers and building maintenance for general facilities maintenance, cleaning services, and other officerelated needs. This includes cleaning/pest control, upkeep of toilets, lift lobbies, aircon, mechanical/electrical matters, office equipment, safety controls and participation in periodic fire drills.
- Negotiate contracts, review service agreements, and ensure quality standards are met.
- Evaluate vendor performance and address any issues or concerns.
Administrative Support:
- Provide administrative assistance to various departments as needed, including managing mail, scheduling meetings, and coordinating events.
- Assist with office relocation projects, including coordinating logistics and communication with employees.
- Maintain accurate records and documentation related to workplace services activities.
Employee Support:
- Lead a team to manage office facilities:
- Receptionists to attend to visitors including beverage service, handle incoming calls, coordinate the setup for meetings or training.
- Tea Ladies to maintain cleanliness, coffee machines and beverage supplies for internal pantries.
- Office Assistants to operate the mailroom for internal mail distribution, carry out external dispatch in Singapore & overseas courier services.
- Manage company drivers and maintain company's vehicles.
- Serve as a point of contact for employees regarding workplacerelated inquiries and requests.
- Assist with onboarding new employees by providing orientation to office facilities and procedures.
- Collaborate with HR and IT departments to address employee needs and ensure a positive work environment.
- Bachelor's degree in Business Administration, Facilities Management, or related field preferred.
- Proven experience in facilities management, office administration, or a similar role.
- Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with a customer serviceoriented approach.
- Proficiency in Microsoft Office Suite and familiarity with facilities management software.
- Knowledge of health and safety regulations and best practices in workplace management.
- Flexibility to respond to afterhours emergencies or special events as needed.
- Physical ability to lift and move office equipment and supplies when necessary.
-
Senior Workplace Coordinator
2 weeks ago
Singapore Jones Lang Lasalle Property Consultants Pte Ltd Full timeSenior Workplace Experience CoordinatorWork Dynamics - Integrated Facilities ManagementLocation: CBDJob SummaryThe Senior Workplace Experience Coordinator will play a crucial role in enhancing the workplace environment by developing and managing various initiatives and programs that promote engagement, well-being, and productivity. This client facing role...
-
Senior Workplace Coordinator
3 weeks ago
Singapore Jones Lang Lasalle Property Consultants Pte Ltd Full timeSenior Workplace Experience CoordinatorWork Dynamics - Integrated Facilities ManagementLocation: CBDJob SummaryThe Senior Workplace Experience Coordinator will play a crucial role in enhancing the workplace environment by developing and managing various initiatives and programs that promote engagement, well-being, and productivity. This client facing role...
-
Assistant Workplace Manager
2 weeks ago
Singapore JLL Full timeJLL supports the Whole You, personally and professionally.Assistant Workplace ManagerWork Dynamics - Integrated Facilities ManagementLocation:CBDThe Assistant Workplace Manager is responsible for supporting the site team in forging a lasting, open, and collaborative relationship with clients through the delivery of a unique and authentic experience at the...
-
Assistant Manager, Workplace Experience
2 weeks ago
Singapore National Council of Social Service Full timeWhat the role is Using the workplace as a key asset, this role will require the individual to take a holistic approach to creating the optimal work environment for employees to stay productive in their work. This is achieved while working closely with the team to ensure the smooth running of the daytoday operations of the offices, including but not limited...
-
Workplace Executive
2 weeks ago
Singapore JLL Full timeJLL supports the Whole You, personally and professionally.Workplace ExecutiveHow We support the Whole You: Our benefits are a good reason to come to JLL.We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being.Our underlying...
-
Assistant Director, Centre for Workplace
2 weeks ago
Singapore SINGAPORE NATIONAL EMPLOYERS FEDERATION Full timeJob Overview:The AD/CWD reports to the Senior Director of the Centre for Workplace Development (SD/CWD) and is part of the CWD leadership team which ensures that Workplace Grants and Programmes undertaken by CWD are effectively delivered.Responsibilities and duties: AD/CWD is a people manager role thus will be expected to exercise leadership and performance...
-
Assistant Manager, IT Workplace
2 weeks ago
Singapore FWD Insurance Full timeEstablished in Asia in 2013 with a trailblazer mentality, FWD is the primary insurance business of investment group, Pacific Century Group (PCG), with minority shareholders Swiss Re Group, GIC Ventures, RRJ Capital and Hopu Investments.FWD spans 10 markets in Asia including Hong Kong SAR & Macau SAR, Thailand, Indonesia, the Philippines, Singapore, Vietnam,...
-
Executive Assistant
2 weeks ago
Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full timeExecutive Assistant: Work directly with the CEO to support all aspects of his daily work routine. Maintain CEO's calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. Handle urgent requests and changes in relation to meetings with CEO. Serve as a liaison between CEO, Exco Team, internal and external...
-
Workplace Services
3 months ago
Singapore PGBPGNGLOBAL Full timeJob LocationSingaporeJob DescriptionOverviewDo you like a hands-on and fast-paced role leading and transforming P&G's Facilities and Workplace? Are you a creative individual with a problem-solving and service-oriented mindset? Do you have a passion for innovation and a desire to learn and grow continuously? If so, then this opportunity is the one you have...
-
Workplace Services
4 weeks ago
Singapore PGBPGNGLOBAL Full timeJob LocationSingaporeJob DescriptionOverviewDo you like a hands-on and fast-paced role leading and transforming P&G's Facilities and Workplace? Are you a creative individual with a problem-solving and service-oriented mindset? Do you have a passion for innovation and a desire to learn and grow continuously? If so, then this opportunity is the one you have...
-
Senior Manager, Workplace Planning
3 months ago
Singapore Singtel Group Full timeAt Singtel, our mission is to Empower Every Generation. We are dedicated to fostering an equitable and forward-thinking work environment where our employees experience a strong sense of Belonging, to make meaningful Impact and Grow both personally and professionally. By joining Singtel, you will be part of a caring, inclusive and diverse workforce...
-
Senior Manager, Workplace Planning
4 weeks ago
Singapore Singtel Group Full timeAt Singtel, our mission is to Empower Every Generation. We are dedicated to fostering an equitable and forward-thinking work environment where our employees experience a strong sense of Belonging, to make meaningful Impact and Grow both personally and professionally. By joining Singtel, you will be part of a caring, inclusive and diverse workforce...
-
Senior Workplace Engineer
2 weeks ago
Singapore TANGSPAC CONSULTING PTE LTD Full timeAs Senior Workplace Engineer responsible for deployment and implementation of digital workplace services for large banking client.Your responsibilities will include: Involved in deployment, implementation of digital workplace, EUC services Provide expertise to technical team and providing design and implementation advices Provide timely escalation and...
-
Proposal Developer
1 month ago
Central Region, Singapore Workplace Options Full time: Workplace Options is the world\xe2\x80\x99s largest independent wellbeing solutions leader that supports individuals to become healthier, happier and more productive, both personally and professionally. Service centers in the U.S., Canada, Uruguay, Mexico, U.K., Ireland, Portugal, France, Belgium, UAE, Singapore, Japan, China, India and Indonesia support...
-
Proposal Developer
1 month ago
Central Region, Singapore Workplace Options Full time: Workplace Options is the world\xe2\x80\x99s largest independent wellbeing solutions leader that supports individuals to become healthier, happier and more productive, both personally and professionally. Service centers in the U.S., Canada, Uruguay, Mexico, U.K., Ireland, Portugal, France, Belgium, UAE, Singapore, Japan, China, India and Indonesia support...
-
Proposal Developer
4 weeks ago
Central Region, Singapore Workplace Options Full time: Workplace Options is the world\xe2\x80\x99s largest independent wellbeing solutions leader that supports individuals to become healthier, happier and more productive, both personally and professionally. Service centers in the U.S., Canada, Uruguay, Mexico, U.K., Ireland, Portugal, France, Belgium, UAE, Singapore, Japan, China, India and Indonesia support...
-
Proposal Developer
4 weeks ago
Central Region, Singapore Workplace Options Full time: Workplace Options is the world\xe2\x80\x99s largest independent wellbeing solutions leader that supports individuals to become healthier, happier and more productive, both personally and professionally. Service centers in the U.S., Canada, Uruguay, Mexico, U.K., Ireland, Portugal, France, Belgium, UAE, Singapore, Japan, China, India and Indonesia support...
-
Programme Executive, AAC@West Coast
2 weeks ago
Singapore SASCO SENIOR CITIZENS' HOME Full timeRoles & ResponsibilitiesPurpose of the RoleThe main responsibility of this role is to build a thriving community of senior volunteers, encouraging them to actively participate and creating a supportive environment for community engagement. The job entails providing assistance to seniors through various engaging activities, home visits, social interactions,...
-
Assistant Workplace Experience Manager
2 weeks ago
Singapore JLL Full timeJLL supports the Whole You, personally and professionally.Benefits to eligible employees, include:Medical benefit plan includes dental coverage, and access to mental wellbeing counselling sessions.Flexible Medical benefits programmeDigital Healthcare provideEmployee Assistance Programme (EAP)Assistant Workplace Experience Manager (FOH)What this job...
-
Workplace Design Manager
2 weeks ago
Singapore STOKED ASSOCIATES PTE. LTD. Full timeStoked is seeking a Workplace Design Manager with strong technical documentation skills and design with business acumen.Job Responsibility: You will be responsible for the productivity and efficiency in timely delivery of design support services to client and to Stoked team;- quality effectiveness of results through resource planning and solutioning;-...