Purchasing and Operations Executive

2 weeks ago


Singapore St. John's Home for Elderly Persons Full time
Roles & Responsibilities

St John's Home for Elderly Persons is a residential Home under the Ministry of Social and Family Affairs. We have been providing quality and compassionate care to seniors for over 60 years. Reporting to the Head of Operations (HOO), the Procurement and Operations Executive plays a key role in supporting operational efficiency through effective procurement processes and administrative coordination. This position requires a proactive and collaborative approach to ensure seamless support across all department in alignment with established Standard Operating Procedures (SOPs). Someone who is a team player with a positive working attitude, responsible, able to multitask and work independently will be successful in this role.

OBJECTIVES OF THIS ROLE

  • Assist in manage the Home in accordance with all applicable laws, regulations, rules, and guidelines.
  • Support Admin operational processes include procedures of the Home, recommending solutions for improvement when necessary.
  • Assist in implementing governance policies of the Home, and continually manage and improve on your related existing processes of the Home if needed.
  • Ensure prompt and quality of service delivery.

RESPONSIBILITIES AND DUTIES

Stock/Donation-in-Kind (DIK) Management & Order of Supplies

Stock Management

  • Receive and manage donation-in-kind stocks and update through the Stock Management System (SM) including generate monthly DIK report when needed
  • Maintain inventory tracking, withdrawal forms, and monthly reporting
  • Procure food and housekeeping items in accordance to the SOP
  • Monitor food stock expiry in SM and propose usage plans

Procurement

  • Order food and housekeeping items as per SOPs through Supplier Purchase Orders System (POS)
  • Update pricelist in Donation System and perform annual price survey
  • Work closely with the operations team on stocks utilisation

Operational and Administrative Support

Admission Support

  • Handle inquires related to admissions, donations, and resident statistics via calls or walk-in
  • Assist in admission and discharge processes, including file creation and maintenance.
  • Maintain sponsor and caregiver list including case file and residents' photos archive and update to Client System

Procurement Management

  • Manage the full cycle of procurement activities and be the centralized procurement in charge including sourcing, evaluation and selection of vendors
  • Assist in sourcing and managing contractors for all purchases including maintenance works and repairs
  • Ensure proper documentation and follow-up for invoices and supporting documents from vendors
  • Raised purchase requisition through POS and handle contract management for the Home
  • Maintain a well-organized filing system including important documents and various monthly reports and worksheets

Administrative Support

  • Handle residents' inquires and requests
  • Assist residents' to resolve minor issues
  • Support the operations team on any maintenance matters
  • Conduct photocopying and miscellaneous administrative tasks

REQUIREMENTS

  • Minimum relevant Diploma or equivalent experience of at least 5 years
  • Meticulous and sharp eyes for details.
  • Strong team player and organized individual.
  • Able to manage and interact effectively with various stakeholders
  • Proactive and can adapt quickly to changing needs
  • Willing to step up and take on additional responsibilities as required.
  • Strong problem-solving skills
  • Physically fit to handle bulk items effectively.
Tell employers what skills you have

Negotiation
Budgets
Able To Multitask
Microsoft Office
Housekeeping
Operations
Inventory
Store Management
Purchasing
Contract Negotiations
Inventory Control
Procurement Management
Physically Fit
Administrative Support
Statistics
Team Player
Pricing
Able To Work Independently
Service Delivery

  • Singapore Richdale International Executive Search Full time

    Purchasing Executive/Purchasing Officer You need to responsible for the sourcing and identifying alternative suppliers and indirect materials with competitive prices Able to generate Purchase Order and updating of delivery status You need to filling of documents and ensure traceability of documentation's at all times Perform other duties as assigned by...


  • Singapore Job Express Services Pte Ltd Full time

    Job Title: Operation & Purchasing Executive (ID3296)Location: ClementiWorking Hours: Mon-Fri 9:00am 6:00pm.Salary: $2600 - $2800- JOB RESPONSIBILITIES_ To plan and manage operations and delivery to customers To deal with internal and external customer requirements To take charge of incoming and outgoing goods To source, purchase & top up stock items for...

  • Purchasing Executive

    1 month ago


    Singapore MCI CAREER SERVICES PTE LTD Full time

    Benefits Summary:• Manufacturing MNC• Monday-Friday, 8.00am-5.30pm• UP$2700-$3300• $70 Meal Allowance• Woodlands, company transport from Jurong and Tampines• AWS+VBResponsibilities:• Responsible for the planning, organizing, directing and controlling of the purchasing, warehousing and transportation functions of the company.• To lead a team...

  • Purchasing Executive

    2 weeks ago


    Singapore LEELLOYDS MARINE ENGINEERING PTE LTD Full time

    Responsibilities: Responsible in purchasing spare parts & consumables requested by Engineers Manage store supplies, ensure sufficient stocks for daily work operations Responsible for the quality of products supplied to the company Negotiate term contracts/credit terms with suppliers Execute orders and monitor delivery status Manage and source for vendors...


  • Singapore GIESECKE+DEVRIENT EPAYMENTS ASIA PTE. LTD. Full time

    Giesecke+Devrient is a global company that offers security technologies, both in the physical and digital world. G+D has different commercial sectors and one of them is G+D Mobile Security, the world leader in secure telecommunications systems via SIM / eSIM.SCP Logistic team is the operational contact point with external Semicon suppliers for both G+D...

  • Purchasing Executive

    2 weeks ago


    Singapore RAFFLES Full time

    Company DescriptionThe position is responsible for ensuring the smooth operation of daily procurement of F&B as well as General Supplies across the hotel which includes sourcing of requests at the most competitive pricings and the right vendors.Primary ResponsibilitiesManage Daily Procurement FunctionsProcessing of Ordering Receives Market List from the...


  • Singapore A OPERATIONS PTE. LTD. Full time

    SUSHISAMBA Singapore, a renowned fusion restaurant blending Japanese, Brazilian, and Peruvian flavors, is seeking an experienced and dynamic Operations Admin Executive to join our pre-opening team.1, Job PurposeThe Operations Admin Executive shall provide operational support to the Restaurant General Manager and Executive Chef2. Principal Accountabilities...


  • Singapore ComRade Resource Management Full time

    5 day weekEast AreaMNC organisationAnalyze purchasing department purchase ordersNegotiating purchasing contracts and sourcing new suppliersNegotiate multi-year purchasing contractsWork closely with corporate purchasing on purchasing strategies and proceduresOversee international inventory control and purchasingManage all plant purchasing operationsPlacing...

  • Purchasing Executive

    2 weeks ago


    Singapore RECRUIT NOW SINGAPORE PTE. LTD. Full time

    Company's ProfileAs Singapore's largest food concepts group, they are the leading organization behind many of our local restaurants that are well-known and loved by many loyal consumers. They take a creative state-of-the-art view towards F&B, and have innovated technology into their concepts such as automated cafés and vending machines. They are expanding...

  • Purchasing Executive

    2 weeks ago


    Singapore ROBIN VILLAGE DEVELOPMENT PTE. LTD. Full time

    Description of Job Duties: 1. Manage and develop strong relationship with key vendors and suppliers, dealing with any potential issues and concerns.2. Establish new relationships with Subcontractors and suppliers to ensure adequate resources for all projects and to continually improve pricing and quality of work.3. Responsible for supplier and contract...

  • Purchasing Executive

    2 weeks ago


    Singapore HIPA PHOTONICS PTE. LTD. Full time

    Job descriptionThe role is to be responsible for materials and parts purchasing as according to direction from the engineers and follow up to ensure the timely availability of all parts needed to assemble the company's products and services. It will also include the store keeper's role to keep track of purchased materials and their safekeeping until it is...

  • Purchasing Executive

    2 weeks ago


    Singapore HIPA PHOTONICS PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a skilled professional to manage the purchasing of materials and parts based on engineering instructions, ensuring the timely availability of all necessary components for our products and services. The role also involves overseeing the storage of materials until they are released for...

  • Purchasing Executive

    2 weeks ago


    Singapore ICONIC LOCATIONS SINGAPORE PTE. LTD. Full time

    DUTIES AND RESPONSIBILITIES Assist the Purchasing Manager with the purchasing of all goods (perishables/nonperishables), services, and equipment as required by the Company. Supervise the purchase of appropriate goods and materials at a competitive price and ensure proper quantities/volumes. Assist the Purchasing Manager with regular reporting on goods...

  • Purchasing Executive

    2 weeks ago


    Singapore STEEL ALLY RESOURCES PTE. LTD. Full time

    Assist in planning, purchasing and organizing the distribution of products/materials Responsible for the preparation and process of purchase orders and documents Ensure quality execution of all regular purchasing duties and administrative works Maintain complete updated purchasing records/data and pricing in the system Monitor and coordinate deliveries of...


  • Singapore BAYES Recruitment Pte Ltd Full time

    Purchasing physical and virtual (software) products from a number of vendors in a timely and responsivemanner as per SLA's. Updating ETA's for all open purchase orders. This includes liaising with vendors, freight forwarders andwarehouse staff. Performing MIGO on all vendors as required. Use vendor's website tools to resolve complex product configuration...

  • Purchasing Executive

    2 weeks ago


    Singapore Schindler Lifts (Singapore) Pte. Ltd. Full time

    Location: Islandwide, Singapore, SingaporeRequisition ID: 71837Schindler stands for mobility. Mobility needs experts.Join our team in Islandwide.Founded in Switzerland in 1874, the Schindler Group is a leading global provider of elevators, escalators, and related services. Schindler mobility solutions move one billion people every day all over the world....


  • Singapore ECO-HARMONY GLOBAL NETWORK LTD. Full time

    ***1. Purchasing & Inventory Management Facilitate the endtoend purchasing process from sourcing, supplier/contract management, and spend analysis to purchase order issuance. Conduct quarterly stock inventory and ensure that actual stock onhand tallies with stock on records. Prepare payment request for suppliers and submits them to the Finance Department for...

  • Purchasing Executive

    2 weeks ago


    Singapore THOMSON MEDICAL PTE. LTD. Full time

    The Purchasing Executive is primarily responsible for the effective and competent execution of procurement and sourcing duties to support Business Units in Thomson Medical Centre and its Subsidiary Specialist clinics, as well as administrative works in the Central Supplies.Responsibilities Sourcing and evaluating potential vendors and obtaining competitive...

  • Purchasing Executive

    2 weeks ago


    Singapore NEO GARDEN CATERING PTE. LTD. Full time

    Responsibilities: Handle day to day purchasing operation Coordinates with operations team and other internal department on stock availability and delivery schedules Monitor stock levels and identify purchasing needs Track orders and ensure timely delivery Update internal databases with order details (dates, vendors, quantities, discounts etc.) Generate...


  • Singapore TS GROUP PTE. LTD. Full time

    Responsible for sourcing, negotiating and purchasing of materials from both local and overseas vendors Evaluate vendors' quotations to ensure that they are in line with the technical and commercial specifications required for the projects Advise on issues regarding purchasing terms and conditions In charge of daily operational purchasing needs such as...