Executive Assistant, External Managers Department

2 weeks ago

Singapore GIC Investment Full time

Location:

Singapore, SG- Job Function: External Managers Department- Job Type: Permanent- Req ID: 15570GIC is one of the world's largest sovereign wealth funds.

With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses.

Working at GIC gives you exposure to an extraordinary network of the world's industry leaders.

As a leading global long-term investor, we Work at the Point of Impact for Singapore's financial future, and the communities we invest in worldwide.


External Managers Department (EMD)
We embrace an active investing approach for funds under external management to outperform public market benchmark indices.

What impact can you make in this role?


You will be part of the GIC's internal investment function where we award investment directives to external fund managers whose ability complements our own capabilities.


What will you do as an Executive Assistant?

  • Provide administrative and secretarial support to the External Managers department

These include:

  • Manage schedules and appointments of the team, organise meetings, calls and recurring catchup with internal and external parties
  • Coordinating large group meetings or conference calls field and screen requests for meetings, coordinate meetings with multiple parties, including overseas offices and external counterparts, coordinate reception and logistics arrangements, manage meeting conflicts and prioritization issues
  • Managing travel arrangements, including booking travel arrangements, coordinating outoftown meeting schedules, managing expense claims
  • Proficient in the creation of PowerPoint slides for internal and external presentations. Ability to produce sleek and professional slides will be a strong advantage
  • Providing administrative support such as electronic signatories, system access rights and training records
  • Helping to organize team and/or departmental events, keeping track and working within the allocated budgets and manage expense claims
  • Be part of a wider community to pursue technology and continuous process improvement:
  • Support the department in automation and digitalisation efforts
  • Work on systematising processes and incorporating efficiency tools in the business support process
  • Actively identify opportunities for process improvements to create efficiencies and support capability to business needs

What qualifications or skills should you possess in this role?

  • Strong interpersonal capabilities
  • Strong sense of responsibility and collaborative spirit
  • Good verbal and written communication skills
  • Organised and detail oriented
  • Ability to manage multiple ongoing requests, multitask and following through promptly

Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor.

Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard.


Be anchored on our PRIME Values:
Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

GIC is a Great Place to Work


At GIC, we believe sustainable high performance is driven by high expectations and a commitment to excellence, as well as empowerment and flexibility.

As such, we currently operate under a hybrid model in which most employees spend 3-4 days in office and 1-2 days working from home each week.

This balance allows us to preserve the 'office as a hub' for ideation, professional growth, and interpersonal connection, while giving our employees the flexibility to do their best work and be their best selves.


We are an equal opportunity employer


As an employer, we passionately believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives of GIC teams to drive competitive performance.

An inclusive environment yields exceptional contribution.

Learn more about our External Managers Department here:

Our PRIME Values:

Our PRIME Values:

GIC is a values driven organization. GIC's PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus.

It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees.

PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.

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