Business Co-ordinator

2 weeks ago


Singapore Trowers & Hamlins LLP Full time
Location/s

Singapore

Experience Level

Intermediate

Term

Permanent

Working Hours

Full Time

Practice Area / Department

Business Support - Operations

Trowers & Hamlins is a City-led, international and national law firm with over 170 partners and 1000 staff. With offices across the UK, Middle East and Asia, we provide a full-service integrated offering.


Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources.

We also act for many high net worth individuals.

We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most.

While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can.

Job Advert Description

Where you will work


As a key member of the Firm's newly-established Singapore office the Executive Assistant will support the partners and the wider team on a variety of business and office administration, as well as marketing, communications and business development activity.

The Singapore office is intended to lead our push into the wider South-East Asian region, working closely with our Kuala Lumpur office.


What you will be doing

  • Marketing and business development duties including: arranging client meetings; maintaining and updating client contact details in the firm's CRM system; liaising with the firmwide bids team on tender opportunities and capability statements; liaising with the marketing team to support office targeting initiatives and new business generation.
  • Undertaking desk research and analysis to inform presentations, discussions, and workshops on different business topics e.g., competitor analysis in particular sectors and internal client analysis.
  • Supporting the Singapore Managing Partner and wider team on communications activity including: sourcing and drafting news and stories for Trowers' external bulletins and internal newsletters; and updating the firm's intranet with relevant office information and news.
  • General administration duties to support the Singapore Managing Partner and wider team including: minute and notetaking; managing diaries; booking internal / external meetings; travel arrangements; and preparing presentations.
  • Financial administration tasks including: assisting the team in the billing and credit control process; processing expenses.; and file opening and closing processes.
  • Updates on key initiatives and collating content for the firm's annual clientfacing reports.

What you will need

  • Role will suit a career minded, ambitious person, seeking an opportunity to develop their business skills.
  • Team player with strong interpersonal skills and ability to build relationships.
  • Commercial acumen and analytical skills.
  • Ability to distil key messages and communicate to a broad group.
  • Strong report and presentation writing skills.
  • Excellent knowledge of Microsoft Word, Excel, PowerPoint, Outlook.

Personal qualities

  • Selfmotivated with a positive, proactive and enthusiastic approach to work.
  • A commitment to exceed expectations and strong attention to detail.
  • Excellent communicator both verbally and in writing.
  • High degree of, organisational and planning skills. Ability to work under pressure and manage competing demands.
  • Innovative and creative with the confidence to generate and promote new ideas.

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