Regional HR Coordinator

1 week ago

Singapore TOTALENERGIES MARKETING ASIA-PACIFIC MIDDLE EAST PTE. LTD. Full time
Roles & Responsibilities
  • Project implementation
    • Facilitate and monitor the Group or Regional projects' progress, such as Diversity, Employee Engagement/wellbeing, MSM, Compensation Survey, VCS, Salary Structure design, Total Capital, Performance Share, TotalEnergies Survey, HR Assistance, etc.
    • Provide counseling to small affiliates when necessary
    • Design quarterly Regional HR Calendar and project updates to share with APME affiliates
  • Annual Performance Review (APR) and Manager Review
    • Launch and follow APR campaign in the region
    • Assist with the preparation of APMO Mancom N-1 EIA calibration meeting
    • Provide data analysis from APR results by countries/affiliates and propose optimization proposals
  • TotalEnergies Survey (TES) and Pulse Survey
    • Launch and track the completion rate of TES and Pulse Survey campaign
    • Collect affiliates' TES action plans and follow up on implementation, sharing best practices when necessary
  • HRIS Maintenance/Optimization
    • Collaborate with Paris and affiliates to maintain/update information in HRIS systems
    • Ensure integrity and consistency of information in HRIS and Global database
    • Propose and implement framework for HRIS management in the region
    • Prepare communication and trainings to support HRIS users
    • Work with affiliates to ensure data accuracy in all transactions
    • Create new data values for job data relevancy
    • Identify and close all data gaps for critical employee information
    • Execute and document all required reports through HRIS accurately
    • Maintain and update regional movements of employees in HRIS database
    • Liaise with vendors and Paris for troubleshooting technical issues
  • HR Reporting and Data Collection/Analysis
    • Set up Data Collection Process and Guideline for enhancing Data quality
    • Collect and consolidate HR Dashboard data from affiliates
    • Contact affiliates for accurate and timely data submission
    • Annual PC/BU HC collection and analysis
    • Proceed HR data analysis and present findings to line manager
    • Visualize HR Dashboard and Recruitment Diversity Dashboard using Power BI
    • Update APMO subsidiaries shareholding twice a year
    • Maintain affiliate HR and Management contact information quarterly
    • Collect HR Highlights from targeted countries quarterly
  • Regional Expats Tax Management and Coordination
    • Manage all KPMG-related queries and invoices
    • Process all payments in Regional HR team with Finance team
  • HR Communication & Events
    • Organize Regional HR Webinars
    • Post HR news on intranet and optimize intranet
    • Assist in organizing regional HR Seminar/webinar/team activities
  • Other tasks assigned by line manager
Requirement

Bachelor's degree or above, preferably in Human Resources Management, Business Administration, etc.

  • Above 10 years' experience in HR with C&B and HRIS knowledge
  • Strong data analysis, task-oriented, detail-oriented with high accuracy
  • Good communication skills, proactive, eager to learn
  • Independent worker, team player
  • Proficient in Microsoft Excel, Word, and PowerPoint
  • Fluent in English

Skills:

  • Microsoft Excel
  • Dashboard
  • Data Analysis
  • Trend Analysis
  • Tax Management
  • Counseling
  • Administration
  • Data Quality Management
  • Good Communication Skills
  • Visual Communication of Statistics (VCS)
  • HRIS
  • Capital Management
  • Human Resources
  • Power BI
  • Ability to work independently
  • Calibration

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