Assistant Manager, Events

2 weeks ago

Singapore Singapore Business Federation Full time
This role supports the SBF Global Group in two key functions: Event Management, and Partnership Management.

Responsibilities:

I. Event Management


Assist in creating, managing, and providing end-to-end support for physical, virtual and/or hybrid events in Singapore and overseas markets, designed to promote and develop trade and investments for SBF member companies.


This includes, but is not limited to:
Assist in developing and facilitating various internationalisation business activities locally and globally, such as:

  • SBF's key initiatives and flagship events.
  • International and national level summits, forums, trade fairs and exhibitions.
  • Ministerial dialogues, highlevel roundtable discussions, seminars, webinars, networking events, etc.
  • Business matching, and business clinic / advisory sessions.
Support the above-mentioned projects and programmes through effective marketing and coordination with all stakeholders by:

  • Facilitating discussions with stakeholders and project owners within SBF to understand the requirements and details of specific events, and provide inputs where appropriate.
- (For large scale / mega events) Liaising with government agencies, event partners, speakers, Professional Conference Organisers (PCOs), PR & Marketing agencies, venue and service providers and more to ensure the smooth running of events at a satisfactory standard.
- (For in-house smaller-scale events) Providing operational and logístical support to SBF Global Group events. Monitoring project timeline in detail, tracking of budget & expenses, making specific logístical arrangements, etc. for excellent event impact and participant experience.

  • Prepare and provide the management with timely updates and summary reports of project plans, execution timelines, collaterals, budgeting and participant related analysis at every key milestone of each project.
  • Help keep track and update the relevant event KPIs; help improves the SOPs whenever & wherever needed.

II. Partnership Management


Contribute to the cultivating, maintaining, and developing of various partnerships for key projects and initiatives under SBF Global Group, as well as managing our ecosystem of partners.


This includes, but is not limited to:

  • Assist in managing and building the database/network of existing and potential partners. Maintain and enhance working relationships with existing key local and foreign partners, such as Government agencies Trade Associations and Chambers (TACs), local and foreign companies, etc.
  • Assist in identifying and onboarding new partners through the preparation and presentation of partnership proposals to potential partners. Conduct timely follow-ups with the partners when required.
  • Collaborate with internal stakeholders to ensure a smooth onboarding and launch of new partnership initiatives.

III. Other ad-hoc responsibilities and duties
Handle any other ad-hoc responsibilities and duties assigned by the management.

This includes providing operational and administrative support to the Events and Partnerships Team; tabulating financial expenditures and preparing financial reports relating to Events and Partnerships, etc.


Job Requirements

  • At least 4 years of relevant working experience with a background in event management, marketing, and/or business development and partnership management.
  • Good knowledge of protocols in organising highlevel and nationallevel events involving senior Political Office Holders and business leaders will be an advantage.
  • Strong in project management and budget control skills.
  • Strong communication and negotiation skills are required.
  • Able to create attractive event marketing and promotional collaterals independently.
  • Selfmotivated individual with a positive attitude, excellent work ethic, good time management, and ability to work both independently and collaboratively.
  • Ability to satisfy high standards under stress and tight deadlines.
  • Effectively bilingual, with good communication and translation skills for business correspondences from English to Chinese and vice versa, will be an advantage.
  • Willing to travel.

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