Operations Office Manager

2 weeks ago


Singapore PALO IT SINGAPORE PTE. LTD. Full time

WHO WE ARE:


PALO IT is a global innovation and software development company dedicated to helping organizations _craft _tech as a force for good _.

We work with clients to rapidly launch products and services, create new business models, and prepare leadership and culture for the future.

We are a community of innovators, designers and technologists across 16 offices and five continents (France, Hong Kong, Singapore, Thailand, Australia, Mexico, Colombia, Spain, Brazil and the United States).

We're committed to helping businesses transform to better our world.

We're proud to be a
World Economic Forum (WEF) New Champion , and a
B Corp-certified company in Singapore, Hong Kong and Mexico, currently working towards certification across all other locations.


YOUR ROLE:


The Operations Office Manager will report to our Human Resources Manager and take charge of facility management, assist with diverse administrative tasks, and play a pivotal role in maintaining the efficiency of our business operations.

If you possess qualities like resilience, resourcefulness, and strong interpersonal skills, we would love to meet you

YOUR RESPONSIBILITIES:

OFFICE MANAGEMENT

  • Oversee office budget and expenses, ensuring costeffectiveness in procurement and facility management.
  • Collaborate with vendors and service providers to maintain strong working relationships.
  • Coordinate office upgrades, including space planning and furniture procurement.
  • Manage the onboarding and orientation of new employees
  • Handle employee engagement activities, such as organizing monthly company events and department activities
  • Stay uptodate with office management trends and technologies to optimize efficiency and productivity.

ADMIN/OPERATIONS (TECHNOLOGY DEPARTMENT)

  • Act as the primary contact for administrative matters within the department.
  • Manage, maintain and organize employee data, documentation and filing systems for the department.
  • Support Learning & Development activities including onboarding, elearning platforms, certifications, and workshops/trainings.
  • Develop, implement, and support processes for smooth operations in the department.
  • Coordinate among teams and departments to ensure seamless communication and collaboration in the Tech Hive department.
  • Monitor and evaluate strategy implementation (for example, Tech roadmap) to ensure desired outcomes in the department.
  • Manage resource allocation for internal operations and strategic initiatives in the Tech Hive department.
  • Schedule and coordinate Senior Management meetings, ceremonies, prepare agendas, and manage followups in the department.
  • Assist with adhoc administrative and logístical tasks for the Technology and the Enabling Department (HR, Finance, Sales, Marketing and Operations)
  • Assist with company events (Annual Event, Monthly Company Events, Townhalls, Ask me Anything sessions etc.)

WHO YOU ARE:

  • Have at least 2 years of relevant experience in a similar role.
  • Can work independently with mínimal supervision.
  • Excel at time management and multitasking.
  • Possess strong organizational and planning skills in a fastpaced environment.
  • Are proactive, detailoriented, and a creative problem solver.
  • Have excellent interpersonal and communication skills.

MORE ABOUT PALO IT:

We're eager to adapt to change, learn from our experiences and move to meet our planet's urgent needs.

With 2025 as our horizon, we are taking action to meet the following objectives:

  • Become a climate netzero company
  • Attain 50% of revenue from projects with a positive impact
  • Train 100% of our workforce on impact
  • Achieve B Corp certification among all 18 of our offices across the globe
  • Continuously measure & improve employee happiness

What We Offer

  • Stimulating working environments
  • Unique career path
  • International mobility
  • Internal R&D projects
  • Knowledge sharing
  • Personalized training
  • PALO IT Singapore is an equal opportunity employer. Employment decisions will be based on merit, qualifications and abilities. Palo IT SG does not discriminate in employment opportunities or practices on the basis of race, colour, religion, sex, sexuality, national origin, age, disability, marital status or any other characteristics protected by law._


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