administrative executive

1 week ago

Singapore PEAK ENGINEERING & CONSULTANCY PTE. LTD. Full time
Roles & Responsibilities

Job Title: Admin Executive

The Admin Executive will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role requires a proactive, organized, and detail-oriented individual capable of handling multiple tasks and maintaining a high level of confidentiality.

Key Responsibilities:

Office Management

Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

Manage office equipment and arrange for necessary repairs.

Administrative Support

Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing correspondence.

Assist in the preparation of regularly scheduled reports and presentations.

Communication

Answer and direct phone calls, handle inquiries, and manage incoming and outgoing mail.

Act as the point of contact for internal and external clients.

Documentation and Record Keeping

Maintain a systematic filing system for important documents and ensure confidentiality and security of data.

Assist in the documentation and implementation of company policies and procedures.

Meeting and Event Coordination

Coordinate and arrange meetings, conferences, and travel arrangements for executives and staff.

Assist in organizing company events and activities.

HR Support

Assist with recruitment tasks, such as posting job openings, scheduling interviews, and maintaining employee records.

Support HR functions by maintaining attendance records and coordinating employee onboarding processes.

Financial Administration

Handle basic accounting tasks such as processing invoices, maintaining financial records, and managing petty cash.

Assist in budget preparation and expense tracking.

Customer Service

Provide excellent customer service by addressing and resolving customer queries and issues promptly.

Support the sales team by handling customer orders and managing client databases.

Project Coordination

Assist in the planning and execution of special projects as assigned by management.

Coordinate with various departments to ensure project timelines and deliverables are met.

General Office Duties

Perform general office duties such as photocopying, scanning, and filing.

Ensure the office is clean, organized, and conducive to a productive work environment.

Qualifications:

Proven experience as an administrative assistant, office admin assistant, or similar role.

Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Strong organizational skills with the ability to multi-task.

Excellent written and verbal communication skills.

High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus.

Tell employers what skills you have

Ability to Multitask
Travel Arrangements
MS Excel
Inventory
Office Management
Administration
MS Word
Accounting
Attention to Detail
Human Resource
Administrative Support
Ms Powerpoint
Project Coordination
Customer Service
Scheduling
Databases
Ability to Prioritize

  • Administrative Executive

    4 weeks ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesExecutive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner.ESM is part of Executive Group, an ensemble of seven maritime service providers, headquartered in Singapore with offices in 11 cities around the...

  • Administrative Executive

    1 month ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesExecutive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner.ESM is part of Executive Group, an ensemble of seven maritime service providers, headquartered in Singapore with offices in 11 cities around the...

  • Administrative Executive

    1 week ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesJoin Our HSEQA Admin (Health, Safety, Security, Environment and Quality Assurance) team as an Administrative ExecutiveJob HighlightsWalking distance from Tanjong Pagar MRT Working hours: Monday - Friday 9 am - 6 pm Salary range: $2500 - $3500 (Depending on experience)ResponsibilitiesExecute daily administrative tasks efficiently....

  • Administrative Executive

    1 week ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    RESPONSIBILITIES Perform daily administrative duties. Send official mails to vessels regularly and as instructed by the Purchasing Executive/Superintendent. Compile reports. File correspondences. General administrative support for Department.REQUIREMENTS With Diploma- Fresh graduates are welcome to apply: Has good computer knowledge. Meticulous and is...

  • Senior Trust Administrator

    1 week ago

    Singapore AP Executive Full time

    New Location: Singapore Salary: Market related per month Job Type:PermanentPosted 16 minutes agoOur client, a high reputable independent trust firm, is seeking to hire an experienced Senior Trust Administrator for their Singapore branch. This international trust company has built its success on a commitment to providing clients with a first-class range of...

  • (URGENT) Administrative Executive

    1 month ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesJoin Our HSEQA Admin (Health, Safety, Security, Environment and Quality Assurance) team as an Administrative Executive!Job Highlights Walking distance from Tanjong Pagar MRT Working hours: Monday - Friday 9 am - 6 pm Salary range: $2500 - $3500 (Depending on experience)Responsibilities Execute daily administrative tasks...

  • Executive Administrative Assistant

    1 week ago

    Singapore Richdale International Executive Search Full time

    Able to provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments You need to attending to guests and visitors You need to preparation for meetings You need to maintain proper filing system and proper record keeping of clients/contact information for the Management Office. General office administrative...

  • System Administrator- It

    1 week ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    Global-IT Operations management and support.Networking experience in multi-cloud environments.Helpdesk support for whole company in office hours and major in AsiaPacific offices.Endpoint Device ManagementTroubleshoot and rescue systems during failure.Handle vendors / service providers in system troubleshooting andreplace failure equipment and...

  • Senior Trust Administrator

    2 months ago

    Singapore AP EXECUTIVE PTE. LTD. Full time

    Roles & ResponsibilitiesOur client is a global independent trustee with a presence in more than 18 locations. They are seeking a Senior Trust Administrator for the Singapore branch.Purpose of the JobTo manage the day-to-day administration of a varied portfolio of trust structures and to maintain a wide and detailed knowledge and understanding of trust...

  • Senior Trust Administrator

    4 weeks ago

    Singapore AP EXECUTIVE PTE. LTD. Full time

    Roles & ResponsibilitiesOur client is a global independent trustee with a presence in more than 18 locations. They are seeking a Senior Trust Administrator for the Singapore branch.Purpose of the JobTo manage the day-to-day administration of a varied portfolio of trust structures and to maintain a wide and detailed knowledge and understanding of trust...

  • Executive Administrator

    1 week ago

    Singapore VULPES INVESTMENT MANAGEMENT PRIVATE LIMITED Full time

    Key Responsibilities: Executive administrators provide highlevel support to senior executives within an organization. Theirjob duties vary depending on the industry and specific needs of the organization, but may include:Managing calendars and scheduling appointments: Executive administrators often manage the schedules of multiple senior executives,...

  • Administrative Executive

    1 week ago

    Singapore JINXIU CONSTRUCTION PTE. LTD. Full time

    An administrative executive helps a business executive schedule meetings, both with internal stakeholders and external clients . Scheduling meetings is extremely important as it's crucial that the meetings don't clash and the executive has sufficient time in between the meetings to prepare themselves.

  • Administrator to CEO/ACADEMIC DIRECTOR

    4 weeks ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    Roles & ResponsibilitiesJob Position: Administrator to CEO/ACADEMIC DIRECTORWorkplace: Executive Counselling and Training AcademyAddress: 1 Kay Siang Road #08-01/02Job DescriptionWork directly with CEO/ACADEMIC DIRECTOR and provide administrative supportResponsibilities1. Provide administrative support2. Organize, Schedule meetings and managed calendars3....

  • Administrator to CEO/ACADEMIC DIRECTOR

    4 weeks ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    Roles & ResponsibilitiesJob Position: Administrator to CEO/ACADEMIC DIRECTORWorkplace: Executive Counselling and Training AcademyAddress: 1 Kay Siang Road #08-01/02Job DescriptionWork directly with CEO/ACADEMIC DIRECTOR and provide administrative supportResponsibilities1. Provide administrative support2. Organize, Schedule meetings and managed calendars3....

  • Administrator to CEO/ACADEMIC DIRECTOR

    1 week ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    Roles & ResponsibilitiesJob Position: Administrator to CEO/ACADEMIC DIRECTORWorkplace: Executive Counselling and Training AcademyAddress: 1 Kay Siang Road #08-01/02Job DescriptionWork directly with CEO/ACADEMIC DIRECTOR and provide administrative supportResponsibilities1. Provide administrative support2. Organize, Schedule meetings and managed calendars3....

  • Administrative Executive

    1 week ago

    Singapore E-STAR EMPLOYMENT AGENCY Full time

    The administrative executive handles the operations and management side of construction projects . As a construction administrator, job duties are to monitor contracts, process billing, keep track of documents, arrange project schedules, supervise workers, and check in with clients.As an administrator in the construction industry, you could be organising...

  • Administrative Executive

    4 weeks ago

    Singapore STARZ EVENTZ Full time

    Job Summary: We are seeking a highly organized and proactive individual to join our team as an Administrative Executive. The ideal candidate will be responsible for managing daily administrative tasks and ensuring the smooth functioning of our office operations. As an Administrative Executive, you will work closely with various departments to streamline...

  • Administrative Executive

    4 weeks ago

    Singapore STARZ EVENTZ Full time

    Job Summary: We are seeking a highly organized and proactive individual to join our team as an Administrative Executive. The ideal candidate will be responsible for managing daily administrative tasks and ensuring the smooth functioning of our office operations. As an Administrative Executive, you will work closely with various departments to streamline...

  • Administrator to CEO/academic Director

    1 week ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    Job Position: Administrator to CEO/ACADEMIC DIRECTORWorkplace: Executive Counselling and Training AcademyAddress: 1 Kay Siang Road #08-01/02Job Description:Work directly with CEO/ACADEMIC DIRECTOR and provide administrative supportResponsibilities:Provide administrative supportOrganize, Schedule meetings and managed calendarsPrepare simple PowerPoint...

  • Administrative Executive

    1 week ago

    Singapore RECRUITPEDIA PTE. LTD. Full time

    **Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Executive to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.Duties of Administrative Executive: Track and maintain key registers and fixed asset records....