Contracts Manager

1 week ago

Singapore CKR CONTRACT SERVICES PTE. LTD. Full time

Contract Administration & Subcontract Management

  • Oversee and discharge Contracts Management duties viz. Contract Administration.
  • Lead a team of Quantity surveyors and ensure that all contractual issues are fully understood and complied with at existing/new projects.
  • Negotiate legal & commercial terms and conditions for new and/or changed contracts.
  • Responsible for the administration of subcontract and maincontract including variation Order (VO) and settlement of final accounts.
  • Oversee Contract Documentationdrafting, evaluation, negotiation and execution.
  • Ensure SOP act is strictly followed when dealing with payment receivables.
  • Non-Disclosure agreement, sub contract agreement, consultants' agreement, and review of vendor's terms and conditions.
  • Revamping of Standard subcontract agreement periodically post approval from management
  • Oversee Maintaining contractual records and documentation such as receipt and control of all contract correspondence contractual changes and other document of all projects.
  • Provide guidance on contractual matters to project management team.
  • Develop/Revamp and implement procedures for contract management and administration in line with Company's policy.
  • Work with finance department to coordinate contractual insurance requirements, including administration of claims from 3rd parties in relation to damages due to project execution.
  • Invoice Submission and follow up on Timely Payment receipts
  • Coordination on Subcontract Invoice Certification, Payment Certification and payments
  • To arrange for fulfilling companies contractual requirements like submission of warranties, final accounts etc.
  • To submit monthly report for progress payment claim for all projects.
  • Responsible to identify Potential Claims based on review of the contract deviations.
  • Review and negotiate with the subcontractors recommended by the project manager as and when necessary.
  • Ensure Compliance to Sub-Contractor Management Procedure
  • Conduct bimonthly meeting with all QS's to monitor all purchase and project contracts management and other issues.

Tender Management

  • Oversee and discharge Contracts Management duties such as tender preparation, preparation of costing, Pre Contract Administration.
  • Lead a team of Quantity surveyors to tender for new projects and ensure that all contractual issues are fully understood and complied with.
  • Oversee the tendering process and follow up for quotations and liaising with relevant inhouse department. Ensure that tender requirements are fully understood and the pricing as necessary.
  • To maintain list of subcontractors/Vendors to support tender expectations
  • Responsible for planning, scheduling, conducting and coordination of the technical aspects of various projects with costing as a crucial component.
  • Perform technical analysis and evaluation for material packages required by projects.
  • Undertake the development and implementation of tenders and bids.
  • Understand client needs and objectives of the projects of the company.
  • Work with the team to develop the response to invitation to tender/invitations for quotations.
  • Develop/Revamp and implement procedures for Tender Management and Administration in line with Company's policy.
  • To submit bimonthly (or on as and when basis) report for Status on Tenders.
  • To prepare budget for all successful tenders.

PROJECT PROCUREMENT

  • Responsible for Sourcing New Vendors, Assessing their Capabilities, Grading, Credit Terms, Price Negotiation
  • Maintaining Existing Vendors, Renegotiation
  • Negotiating the terms and Issuance of Letters of Award/ Work Orders/Contract Administration
  • Ensure Letters of Award are issued for agreed or negotiated subcontract in a timely manner and in any case not more than 3 days after agreement date.
  • Timely Sourcing for quotations and liaising with suppliers through the QS Team
  • Maintain and monitor market prices for both labor and materials used in the projects.
  • Check and monitor material usage against tender to provide data base for Management's use.
  • Coordination on Vendor Invoice Certification, Payment Certification and payments

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