Contracts Advisor

2 weeks ago

Singapore RMA CONTRACTS PTE. LTD. Full time
**SCOPE OF WORK

  • Manages process, produces deliverables, and updates tools to support development of project contracting strategy, contractor qualification, bid slates, tender, and evaluate proposals
  • Develops detailed Contracting Plan(s) consistent with overall Contracting Strategy
  • Develops Invitation to Tender (ITT) packages consistent with responsibility matrix
  • Maintains database of all correspondence to ensure all questions and clarifications have been properly documented and issues agreed to are reflected in final proposals
  • Leads or supports negotiations of any contested contractual terms and conditions
  • Conforms all contract documents consistent with selected bidder's proposal, subsequent clarifications and final negotiations
  • Obtains final functional review/endorsement of contract documents, as required (e.g., Law, Audit, Controllers, etc.), as well as required endorsements
  • Provides pricing / other commercial analysis to Project Team (PT) for development of contract award recommendation
  • Assists PT in obtaining contract award endorsements/approvals from Sr. Management and other stakeholders
  • Develops and maintains final contract files (all components), as required
  • Develops and leads internal kickoff meeting(s) with Company personnel to ensure contract awareness, reviews contract terms and conditions, change order process, and claims avoidance
  • Develops materials for external kickoff meetings with Company and Contractor personnel to review key parts of the contract (e.g. Principal Document, Coordination Procedure, change order process, etc.)
  • Leads or supports Contract Administration, including working with project and business managers in aligning on contract administration responsibilities
  • Reviews and comments on Contractor's contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with Company's requirements
  • Expedites and files Contractor commercial documents (e.g., insurance certificates, Parent Company Guarantees, LOCs, etc.), and files original Bank Guarantees/LOCs per agreed processes
  • Reviews and updates project file system / procedures and Master Document Register
  • Reviews, updates, and coordinates PT contractual correspondence procedures / communications, including any notices associated with the contract (PT Document Distribution matrix)
  • Develops and monitors approval process and compliance with invoicing and payment process
  • Coordinates change control process, including: amendments, change notices, change orders and other contract changes (e.g., Management of Change (MOC) process, Change Order log, Deviation log)
  • Oversees Contractor's subcontracting activities, coordinate PT engagement in Company review / approval of individual subcontracting plans, and subcontract development activities from qualification through award / execution
  • Advises project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences
  • Measures contractor performance and provides feedback through project and functional management
  • Captures and communicates contract administration and subcontracting company's lessons learned for project
  • Develops the Contract Close Out Plan (part of Project Close Out Plan)
  • Establishes a closeout agreement with Contractor (settlement of any outstanding items)
**SKILL REQUIREMENTS

  • Experience in Contracts Engineering / Administration preferred
  • Previous experience in a closely related position required
  • BS in Engineering preferred
  • Broad understanding of project execution and contracting principles, theories, and concepts
  • Experienced in commercial negotiations, contractor management and contract administration
  • Willing to business travel or relocate to project sites (domestic / overseas)
  • Owner/Operator experience in project management roles preferred

Mary Marquez (EA Regn No:

R

RMA Consultants Pte Ltd (EA
Licence No: 93C4403)

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