Senior Admin Executive

2 weeks ago


Singapore UNION INTERNATIONAL TRADING PTE. LTD. Full time
Perform full spectrum of administrative tasks to the Director.

  • Maintaining the documentation accurate and uptodate records.
  • Ensure a clean and organized office environment.
  • Update the Admin policy and ensure effective communication within the Organization.
  • Identifying and negotiating with vendors for office supplies and services.
  • Coordinating and managing projects as assigned by Management.
  • Managing facilities including office space, equipment, and supplies.
  • Handle IT infrastructure such as overseeing and maintaining records of office IT equipment and systems.
  • Organize, store, and file correspondence, documents, and computerbased information.
  • Assist HR in registering Bio-Metrics facial scanner including onboarding and exit process.
  • Handling administrative aspects of HR such as employee records and attendance records.
  • Responsible for verifying Etimesheet / E-Leave for Drivers and updating the system accurately weekly.
  • Monitoring and assisting with Finance in recording expenses.
  • Provide administration support to all the departments, and set up the meeting room as per employee's request if required.
  • Keep a good record of leasing documents and filing
  • Assist in scheduling and coordinating meetings and appointments.
  • Arrange and make travel and hotel accommodation arrangements.
  • Leading event planning, communicating to stakeholders, and keeping to deadlines & budgets.
  • Responsible for overseeing event operations, coordinate event requirements with various partners, and attending to stakeholders' queries.
  • Organizing, conceptualizing, and executing all event details such as decoration, catering, entertainment, transportation, partnership outreach, location, invitee list, special guests, equipment, and promotional material.
  • Other adhoc duties assigned by the immediate superior / Management.


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