Admin & Procurement Executive
1 week ago
The Admin and Procurement Executive will be a part of the professional team that serves to uphold proper procurement governance and provide support in the areas of procurement, administration, and information technology to the organization.
**Key Roles & ResponsibilitiesProcurement & Sourcing
- Perform timely execution of procurement activities (sourcing, tendering, seeking purchasing approvals)
- Conduct sourcing and market sensing activities
- Draft procurement documents (ITQ, ITT, Submission Report, etc) for review
- Ensure the whole purchase request to contract award is timely followed through
- Prepare pricing summaries and cost analysis for relevant stakeholders and evaluation committee
- Ensure proper documentation and approvals are obtained and filed in proper order
- Issuance of Purchase Orders to suppliers and follow through on outstanding issues
- Prepare monthly reports of outstanding Purchase Orders and follow up with respective divisions
Office Administration
- Assist in ordering pantry and office supplies
- Organize meetings and draft minutes
- Assign and uphold Item Code records in the ERP system
- Provide support in daytoday administrativerelated matters
Information Technology (IT)
_Undertake any other tasks or duties assigned by the Head, Administration & Procurement _
Requirements:
- Diploma preferably in the field of procurement and supply chain management
- Ability to read and understand the policies stipulated in the Procurement Manual and Financial Regulations
- Good command of English (spoken and written to draft formal Admin & Procurement documents)
- Proficient in Microsoft Office, particularly Excel & Words
- A positive team player with good interpersonal and stakeholder management skills
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