Project Coordinator

2 weeks ago


Singapore R SYSTEMS (SINGAPORE) PTE LIMITED Full time

Job Objectives

  • Looking for a passionate seasoned events project coordinator who knows how to bring to life an experience and captivate an audience from start to finish.
  • As Learning Events Partner, you will play a pivotal role in implementing global leadership development program.
  • With 20 cohorts per year, including virtual and inperson events, this role will collaborate with the program leadership, key internal stakeholders, thirdparty vendors, and program participants to execute a worldclass learning and networking experience for global leaders.
  • You will lead the daytoday operations and logistics from program enrollment to completion, overseeing all administration support, including but not limited to communications, budget tracking, venue bookings and setup, catering, participant/stakeholder support.
  • This position requires working collaboratively with global colleagues and functions to execute the logístical requirements for all program elements and inperson events.
  • This role can be based in either Singapore or Hong Kong. Travel between both locations is required to support live events.
  • Passionate seasoned events project coordinator who knows how to bring to life an experience and captivate an audience from start to finish. Good coordination skills, communication skill and time management etc.
  • Able to work and deal with Hong Kong side.
  • Proficient in MS Office, good in PowerPoint.

Key Responsibilities

  • Source and secure meeting/event spaces (onsite and offsite),
  • Identify required equipment, and catering for all inperson sessions.
  • Manage all communications with participants, event sponsors, and program partners to answer questions and resolve scheduling issues (e.g., confirmations, cancellations, substitutions, etc.)
  • Own the events budget portion, and work with program leaders to ensure budgets are adhered to and potential cost overruns are contained.
  • Ensure smooth operations by implementing procedures to drive efficiency.
  • Partner with our data analytics team to capture the required data and analytics needed to develop, implement, and validate the program.
  • Update/develop best practices and standard operating procedures related to program execution.
  • Collaborate with Brand & Creative colleagues to ensure appropriate branding is represented at all events and incorporated into all experiences.
  • Provide guidance to peers and stakeholders on how best to engage audiences through technology and other creative tactics.
  • Coordinate and lead event project team meetings to ensure that production timelines and deliverables are met through project lifecycles.
  • Source and manage partnerships with external vendors and ensure that services are delivered in line with the statement of work.

Must Have

  • A high attention to detail, be organized and efficient in all aspects of the role.
  • Exceptional organizational and time management skills and ability to demonstrate attention to detail.
  • Demonstrated ability to work with multiple deadlines and a proactive approach to routine and nonroutine occurrences.
  • Strong problemsolving skills. Highly adaptable and flexible
  • Ability to work flexible work schedules based on business need.
  • Experience in the administration field, preferably supporting meetings, workshops, or special events.
  • Proficient in MS Office
  • Excellent written and verbal communication skills.
  • Excellent customer service skills
  • Ability to work independently and as part of a team with mínimal supervision.
  • Strong project management and organizational skills while working with multiple priorities.

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