Executive Assistant, Chief International Business

2 weeks ago


Singapore LOGISTEED ASIA-PACIFIC PTE. LTD. Full time
Coordinate daily schedule of the Chief International Business Office (CIBO).

  • Book travel arrangements, including flights, accommodation, and transportation.
  • Application of Visa for CIBO Team. Including liaison with relevant parties such as travel agencies, embassies, group companies; to check and confirm latest Visa requirements of CIBO and CIBO team member's travel destinations.
  • Prioritize and manage CIBO's calendar to optimize efficiency and productivity.
  • Keep CIBO's calendar updated through Microsoft Outlook.
  • Plan and organize both internal and external meetings and events. To ensure timely communication and preparation with all relevant parties.
  • Organize and manage company level events and functions. Ensure events are planned according to timeline and schedule. This includes booking of meeting venues, accommodation, and communication with invited participants and/or guests.
  • Organize and maintain records, files, and documents related to CIBO's activities.
  • Draft and review memos, letters, and other correspondences.
  • Ensure confidentiality and accuracy in handling sensitive information.
  • Upon request of CIBO, attend meetings with CIBO and take meeting minutes in detail. Ensure followup actions and report status.
  • Advise executives by providing historical precedents and relevant information

Job Requirements:

  • Minimum 5 years of proven experience as an Executive Assistant or in a similar role.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Communicate in English and Japanese at business level.
  • High level of discretion and professionalism when handling confidential information.
  • Adaptability to fast paced environment.


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