Interim Finance Officer

2 weeks ago


Anson Road, Singapore Air France KLM Full time

As SEAO Finance, we share the ambition to be a leading finance team with a focus on efficient strategy execution, (data) quality and compliance.


In the role of Interim Finance & Accounting specialist, your will contribute to our objectives by handling a diverse set of tasks.

In compliance with local legislations, company procedures and accounting rules:

  • Supply input on accounting to Financial Shared Service Centers (FSSC);
  • Coordinate accounting processing by FSSC;
  • Execute finance and accounting tasks for the country establishments in the region;
  • Support in achieving the objectives in terms of revenues, costs, efficiency, financial / economic risk management, quality and compliancy to local laws and regulations;
  • Depending on skills and experience: participate in projects to execute our Future Finance Transformation program (FFT2) and the related simplification, standardization and automation of the remaining regional Finance & Accounting processes.
The responsibilities are beyond Passage and cross division, with selected accounting tasks for Cargo and Maintenance divisions.

JOB DIMENSION

  • Quality of accounting
  • Internal Control & Compliance
  • Service level
  • Continuous improvement of processes & support (incl. FFT2)

MAIN INTERFACES

  • Internal_
  • Regional Finance Manager and team members
  • Local Finance Supervisors
  • All departments (including Cargo, Station, Maintenance) managers of the delegation
  • Shared Service Centers
  • Central Departments
  • External_
  • Suppliers for issues not handled by FSSC
  • Customers


Statutory interfaces
  • Taxation, Business Registration
  • Banks and Financial institutions.

POSITION WITHIN THIS ORGANISATION

  • Report to the SEAO Regional Finance Manager
  • Outsourced headcount (Monthly salary is payable & contract are from employment agency)

KEY RESPONSIBILITIES
Regional Finance Manager will assign and allocate below listed tasks amongst the regional Finance & Accounting team.

  • General Ledger:_
  • Frequently check all the related bank accounts and provide information to FSSC to reconsolidate bank entries.
  • Checks and balances to ensure the balance sheet and profit & loss account are accurate
  • Report on the status and quality of accounting processes and on general financial activities/ projects so that there are mínimal outstanding items on the balance sheet ledger
  • Preparation of the monthly & Yearend closing document and procedures (incl. provisions), deliver a valueadding elucidation and recommend any corrective action required
  • Elucidate parts of the balance sheet and P&L and respond to questions raised by head office, FSSC, Regional Finance Manager and Finance supervisors of the Countries in the region
  • Support Finance Supervisor of the country with preparation and submission of tax declarations if required
  • Work to drive process improvements and solve queries in accounting processes
  • Account Receivable:_
  • Responsible for the coordination of the correct/complete and timely delivery of all AR source data to FSSC for the accounting process
  • Create and update customers data master including contacting them for additional information
  • Download invoice from CEGEDIM, check and modify if required and send out to customers and concerned department
  • Ensure that all the passage revenue accounts are recorded accurately on a monthly basis according to AF and KL accounting/financial rules, including BSP, credit/debit card and travel agencies correction (ADM/ACM)
  • Support Finance Supervisor of the country with preparation of tax sales report, WHT report on commissions from passage/cargo sales if required
  • Prepares daily report of sales issued by CTO, ATO if required
  • Accounts Payable:_
  • Responsible for the coordination of the correct/complete and timely delivery of all AP source data to FSSC for the accounting process. This consists mainly of invoices scanning to FSSC and advising on accounting postings
  • Answer queries from vendors and FSSC and other internal departments regarding the status of invoices, staff declaration and posting and payment issues
  • Create and update vendors information in system when required including contacting them for additional information.
  • Advise vendors on procedures for submitting invoices in order to minimize the number of invoices received locally
  • Prepare local payments in the ebanking tool for bank transfer, by cash or cheque, all based on information from payment run communicated by FSSC
  • Monitoring, reconcile payment transactions from the bank statements
  • Secure quality of documents archiving for audit and Tax control
  • Ensure efficient Cash and Working Capital Management_
  • Ensure timely, cost efficient currency transfers to HQ, and aim for minimum cash balance on bank account. Daily monitoring of the bank position to assess the transfer
  • Act as the entry point of Treasury department and banks for all questions related to local bank monitoring
  • Prepare monthly Average Bank Balance reports
  • M


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