Events Executive

2 weeks ago


Singapore THE MICE STUDIO PTE. LTD. Full time
Duration: 20 Feb to 5 May 2023

Working Days:
Monday to Friday

Working Hours: 8.30am to 5.30pm

Location:
Nanyang Technological University (NTU)

  • Minimally a Diploma with 1 year (preferably relevant) working experience
  • Proficient in MS office
  • Good oral and written communication skills
  • Scheduling meetings, taking minutes, and providing appropriate follow‐up.
  • Giving presentations and project updates to management and partners
  • Communicate with speakers and foreign delegates regarding their commitment to the event and their needs related to attending the event (i.e. travel, reimbursement, handouts, bios, etc.).
  • Collate speaker contents for the conference booklet and proofread for spelling, grammar and layout mistakes etc.
  • Manage database and registration process, including on‐site registrations, to assure accurate registration data, name badges, fee collection, counts for specific events, etc.
  • Ensure walk‐ins and payments received at conference on‐site are recorded in appropriate databases and verified for financial tracking and processing.
  • Provide on‐site support during the event.
  • Provide any follow‐up to the events such as thank‐you letters to speakers, vendors, sponsors, volunteers, etc., as needed.
  • Responsible to pack and oversee shipping of materials needed for events and ensure their prompt arrival.
  • Responsible for ensuring all materials arrive back to the office after events.
  • Ensure all logístical details of events including uploading presentations to website, photography, moderators, room setup, audio visual, transportation etc.

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