Facilities Coordinator

2 weeks ago


Singapore Open Text Corporation Full time

Facilities Coordinator:

  • Req id: Singapore, SG
    OPENTEXT
  • THE INFORMATION COMPANY


As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital.

Be part of a winning team that leads the way in Enterprise Information Management.

Operations Excellence

  • Manage general administrative / soft services activities in the workplace and any other duties as assigned
  • Daily facilities maintenance and notify property repair to contractors or landlord
  • Inspect the site every day to ensure all equipment are working properly
  • Ensure the day to day operations excellence for sites under your management and coordination
  • Continuous Improvement implementation

Technical Management

  • Ensure the implementation and management and management of Risk & Safety work practices to reduce the interruption to Opentext's operation
  • Routinely inspect all contracted services to ensure performance measures are being maintained
  • Coordinate with suppliers or contractor in setting up and sustaining the best maintenance standards and practices

Finance Management

  • Verify all vendor payment
  • Facilitates in creation of PO for all contracted services
  • Ensure timely submission of invoices and expense report

Reception, Mail Services & Meeting Room / Event Support

  • Reception Service Management (if applicable)
  • Assist to ensure mails/deliveries to employees are placed and forwarded to recipient and/or their designated pigeonholes or drop boxes
  • Coordination with end users on event support
  • Meeting Room Management

Key Result Areas

  • Ensure employee's workplace satisfaction and successful implementation of facilities services
  • Achieved KPI based on the agreed Individual Performance Agreement with manager

Required Skills:

  • Strong interpersonal skills with a service mindset (customer oriented)
  • Team player and able to work independently; able to cooperate and work well with others to meet targets
  • Goaloriented and driven to resolve issues quickly
  • Strong organizational and timemanagement skills
  • Good written and strong verbal communication skills
  • Strong problemsolving skills and 'can do' attitude
  • Flexible, confident, motivated, energetic and trustworthy
  • Passion for quality and has an eye for detail


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