Facilities Coordinator
2 weeks ago
Facilities Coordinator:
- Req id: Singapore, SG
OPENTEXT - THE INFORMATION COMPANY
As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital.
Operations Excellence
- Manage general administrative / soft services activities in the workplace and any other duties as assigned
- Daily facilities maintenance and notify property repair to contractors or landlord
- Inspect the site every day to ensure all equipment are working properly
- Ensure the day to day operations excellence for sites under your management and coordination
- Continuous Improvement implementation
Technical Management
- Ensure the implementation and management and management of Risk & Safety work practices to reduce the interruption to Opentext's operation
- Routinely inspect all contracted services to ensure performance measures are being maintained
- Coordinate with suppliers or contractor in setting up and sustaining the best maintenance standards and practices
Finance Management
- Verify all vendor payment
- Facilitates in creation of PO for all contracted services
- Ensure timely submission of invoices and expense report
Reception, Mail Services & Meeting Room / Event Support
- Reception Service Management (if applicable)
- Assist to ensure mails/deliveries to employees are placed and forwarded to recipient and/or their designated pigeonholes or drop boxes
- Coordination with end users on event support
- Meeting Room Management
Key Result Areas
- Ensure employee's workplace satisfaction and successful implementation of facilities services
- Achieved KPI based on the agreed Individual Performance Agreement with manager
Required Skills:
- Strong interpersonal skills with a service mindset (customer oriented)
- Team player and able to work independently; able to cooperate and work well with others to meet targets
- Goaloriented and driven to resolve issues quickly
- Strong organizational and timemanagement skills
- Good written and strong verbal communication skills
- Strong problemsolving skills and 'can do' attitude
- Flexible, confident, motivated, energetic and trustworthy
- Passion for quality and has an eye for detail
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