Operations Executive
3 weeks ago
Role:
- Support the Operator/Marine Superintendent in maintaining and updating the HSSEQ management system.
- Coordinate and track the progress of vessel vetting inspections from initial request to final approval, including communication with vessels, oil majors, agents, and internal departments.
- Attend Marine Department meetings, take minutes, and distribute them as necessary.
- Assist in updating, verifying, and maintaining the OCIMF Vessel Particulars Questionnaires (VPQ), along with internal records and marine databases such as SIRE, Q88, SIS3, and CDI.
- Ensure a steady flow of information from the fleet to the department, ensuring timely receipt of updates.
- Manage and distribute incoming mail from ships appropriately within the office.
- Track and document acknowledgments from the fleet.
- Assist in producing required statistics for the Marine Department.
- Prepare documentation for Management Reviews.
- Maintain and update Fleet Notices and Circulars in the DANAOS system on a monthly basis.
- Perform general administrative tasks as required.
- File marine-related weekly and monthly reports and documents from vessels and other sources, transitioning to electronic filing in DANAOS.
- Ensure compliance with voyage instructions and guide vessel masters according to governing charter parties.
- Coordinate with purchasers, Superintendents, and logistics providers for planning the loading, unloading, or transshipment of stores and spares.
- Monitor and compare actual fuel consumption of vessels against budgeted figures to ensure cost efficiency.
- Track vessel movements and performance, providing reports to relevant stakeholders.
- Communicate and negotiate settlements for disputes involving cargo damage, shortages, laytime, underperformance, etc., based on charter parties.
- Handle clerical tasks such as filing shipping documents and entering voyage data into business applications.
- Assist with compiling documentation for insurance claims.
- Coordinate with Masters and Charterers regarding unplanned stoppages or repairs, including follow-ups on OFF/ON Hire reports and vessel-side reporting (under Technical Superintendent guidance).
- Support vessels with operational matters like loading, discharging, tank cleaning, or grade changes (under Marine Superintendent guidance).
- Assist with post-fixture activities, including cargo documentation (e.g., BLs, LOIs), cargo quantity issues, and additional insurance requirements (e.g., AWRP, KnR) as directed by the Marine Superintendent.
- Monitor bunker ROB and vessel requirements, including notifications to charterers if needed, and ensure proper intake and segregation on board (with guidance from the Technical Superintendent and Master).
- Appoint agents on behalf of owners as needed.
- Monitor vessel speed and consumption to comply with charter party requirements.
- Collect and document customer feedback.
Requirements:
- Diploma holder in a related field or discipline.
- At least 3 years of experience in the marine industry.
- Demonstrates initiative and the ability to multitask effectively.
- Tech-savvy and adaptable to working with ERP systems.
Tell employers what skills you have
Ability to Multitask
Charter
Techsavvy
Producing
Microsoft Office
Microsoft Excel
Vetting
Ships
ERP
Unloading
Adaptable
Compliance
Digital Marketing
Statistics
Databases
Shipping
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