Temp Admin Executive
4 weeks ago
Temp AdminExecutive
Administrative
- Coordinateand prepare for meetings, including putting up and circulating theagenda, booking of meeting space.
- Assist withnote taking and following up on action items to ensure completionaccording to agreed timeline.
- Maintain andupdate all documentation in shared drive as and whennecessary.
- Support the SCRP Team by sourcing,vetting and coordinating with vendors and suppliers or as directedby the Senior/Manager of SCRP
- Coordinate withResearch Team, to help ensure deliverables are completed withintimeline.
Events Management &Support
1. Work with SCRP to assist withorganizing webinars / seminars, workshops and conferences. Thisincludes but is not limitedto
- Designing and distributing EDMs andinvitations
- coordinating with speakers /guests
- managing event registration and trackingattendance
- collecting and compiling of eventfeedback
- following-up with attendees for anyvarious requests
2.Providing secretariat supportby
- Answering and replying to delegateemails
- Assisting and following through withdelegates on their queries
- work with NTUappointed vendors to make travel and accommodationarrangements
3. Staffingsecretariat at ICCSincluding
- Assisting speaker anddelegate management
- Co-ordinating with OIA andRapporteur Teams
- Work with internal (RSIS) andexternal (MCCY) stakeholders to ensure smooth delivery ofconference
- Work with appointed vendors asnecessary
The idealcandidate should be proficient with Microsoft Office Programmessuch as Outlook, Word, Excel and Powerpoint. He/She should have agood command of the English Language and have strong verbal andwritten communication skills. The candidate should also be able tomulti-task and work in a fast-paced environment. This position isoffice-based. Some work experience in a similar role ispreferred.
All applicants should submit thefollowing:
- A cover letter specifyinghow your qualifications match the job description;and
- A detailed curriculumvitae.
We regret that onlyshortlisted candidates will be notified.
Forfurther information about RSIS, please visit our website: www.rsis.edu.sg.
HiringInstitution: RSIS
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