Temp Admin Executive

4 weeks ago


Singapore NTU (Nanyang Technology University- MainOffice-HR) Full time
The S. Rajaratnam School of International Studies(RSIS), a Graduate School of Nanyang TechnologicalUniversity (NTU), is a leading professional school of internationalaffairs and policy-oriented think tank. The School invites suitablyqualified individuals for the positionof:

Temp AdminExecutive

Administrative
  • Coordinateand prepare for meetings, including putting up and circulating theagenda, booking of meeting space.
  • Assist withnote taking and following up on action items to ensure completionaccording to agreed timeline.
  • Maintain andupdate all documentation in shared drive as and whennecessary.
  • Support the SCRP Team by sourcing,vetting and coordinating with vendors and suppliers or as directedby the Senior/Manager of SCRP
  • Coordinate withResearch Team, to help ensure deliverables are completed withintimeline.

Events Management &Support

1. Work with SCRP to assist withorganizing webinars / seminars, workshops and conferences. Thisincludes but is not limitedto
  • Designing and distributing EDMs andinvitations
  • coordinating with speakers /guests
  • managing event registration and trackingattendance
  • collecting and compiling of eventfeedback
  • following-up with attendees for anyvarious requests


2.Providing secretariat supportby
  • Answering and replying to delegateemails
  • Assisting and following through withdelegates on their queries
  • work with NTUappointed vendors to make travel and accommodationarrangements


3. Staffingsecretariat at ICCSincluding
  • Assisting speaker anddelegate management
  • Co-ordinating with OIA andRapporteur Teams
  • Work with internal (RSIS) andexternal (MCCY) stakeholders to ensure smooth delivery ofconference
  • Work with appointed vendors asnecessary


The idealcandidate should be proficient with Microsoft Office Programmessuch as Outlook, Word, Excel and Powerpoint. He/She should have agood command of the English Language and have strong verbal andwritten communication skills. The candidate should also be able tomulti-task and work in a fast-paced environment. This position isoffice-based. Some work experience in a similar role ispreferred.

All applicants should submit thefollowing:
  • A cover letter specifyinghow your qualifications match the job description;and
  • A detailed curriculumvitae.


We regret that onlyshortlisted candidates will be notified.

Forfurther information about RSIS, please visit our website: www.rsis.edu.sg.

HiringInstitution: RSIS
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