Accounts/Admin Officer

3 weeks ago


Singapore RECRUIT INC PRIVATE LIMITED Full time
Roles & Responsibilities

Key Responsibilities


Accounting Duties

  • Manage accounts payable (AP) and accounts receivable (AR), including processing invoices, payments, and tracking outstanding balances.
  • Reconcile financial statements, including bank statements, to ensure accuracy and resolve discrepancies.
  • Prepare and issue invoices to customers for products or services rendered.
  • ⁠Monitor and follow up on overdue payments to ensure timely collections.
  • Submit tax filings such as GST returns and ensure compliance with local tax regulations.
  • Maintain updated financial records in accounting software and spreadsheets.
  • Assist in preparing monthly financial reports, budgets, and cash flow statements.

Administrative Duties

  • Oversee general office administration, including procurement of office supplies and maintaining office equipment.
  • Maintain accurate filing systems for financial and administrative documents.
  • Coordinate with external vendors for services such as IT support or maintenance.
  • Provide support to management by preparing reports, scheduling meetings, and handling correspondence.

Order Taking & Service Coordination

  • Assist in processing customer orders accurately and efficiently.
  • Coordinate service schedules to ensure timely delivery or execution of services.
  • Act as a liaison between customers and the operations team to address service-related issues.
  • ⁠Maintain clear communication with customers regarding order status or changes.

Invoicing Support

  • ⁠Prepare, send, and store invoices for all transactions.
  • Reconcile customer payments with bank statements to ensure accuracy.
  • Track outstanding payments and follow up with clients when necessary.

General Support

  • Provide backup support for other administrative staff during their absence by managing their tasks effectively.
  • Respond to internal and external inquiries related to accounting, administrative matters, or customer orders.


Requirements

  • ⁠Proven experience in an Accounts/Admin role or similar position.
  • ⁠Strong knowledge of bookkeeping procedures and accounting software (Xero).
  • ⁠Advanced proficiency in Excel (e.g., financial formulas, creating spreadsheets).
  • ⁠Excellent organizational skills with strong attention to detail.
  • ⁠Ability to identify numerical errors and resolve discrepancies efficiently.
  • Strong communication skills for liaising with clients, vendors, and internal teams.

Qualifications

  • A Bachelor’s Degree or Diploma in Accounting, Finance, or a related field is advantageous but not mandatory if relevant experience is demonstrated.
  • ⁠Familiarity with Singapore’s tax regulations (e.g., GST compliance).
  • ⁠Experience in service coordination or customer order management is a plus.

Tell employers what skills you have

Cash Flow Statements
Accounts Payable
Strong Attention To Detail
Tax
Invoicing
Procurement
Office Administration
Accounts Receivable
Accounting
Financial Statements
Bookkeeping
Xero
Spreadsheets
Scheduling
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