Accounts/Admin Officer
3 weeks ago
Key Responsibilities
Accounting Duties
- Manage accounts payable (AP) and accounts receivable (AR), including processing invoices, payments, and tracking outstanding balances.
- Reconcile financial statements, including bank statements, to ensure accuracy and resolve discrepancies.
- Prepare and issue invoices to customers for products or services rendered.
- Monitor and follow up on overdue payments to ensure timely collections.
- Submit tax filings such as GST returns and ensure compliance with local tax regulations.
- Maintain updated financial records in accounting software and spreadsheets.
- Assist in preparing monthly financial reports, budgets, and cash flow statements.
Administrative Duties
- Oversee general office administration, including procurement of office supplies and maintaining office equipment.
- Maintain accurate filing systems for financial and administrative documents.
- Coordinate with external vendors for services such as IT support or maintenance.
- Provide support to management by preparing reports, scheduling meetings, and handling correspondence.
Order Taking & Service Coordination
- Assist in processing customer orders accurately and efficiently.
- Coordinate service schedules to ensure timely delivery or execution of services.
- Act as a liaison between customers and the operations team to address service-related issues.
- Maintain clear communication with customers regarding order status or changes.
Invoicing Support
- Prepare, send, and store invoices for all transactions.
- Reconcile customer payments with bank statements to ensure accuracy.
- Track outstanding payments and follow up with clients when necessary.
General Support
- Provide backup support for other administrative staff during their absence by managing their tasks effectively.
- Respond to internal and external inquiries related to accounting, administrative matters, or customer orders.
Requirements
- Proven experience in an Accounts/Admin role or similar position.
- Strong knowledge of bookkeeping procedures and accounting software (Xero).
- Advanced proficiency in Excel (e.g., financial formulas, creating spreadsheets).
- Excellent organizational skills with strong attention to detail.
- Ability to identify numerical errors and resolve discrepancies efficiently.
- Strong communication skills for liaising with clients, vendors, and internal teams.
Qualifications
- A Bachelor’s Degree or Diploma in Accounting, Finance, or a related field is advantageous but not mandatory if relevant experience is demonstrated.
- Familiarity with Singapore’s tax regulations (e.g., GST compliance).
- Experience in service coordination or customer order management is a plus.
Tell employers what skills you have
Cash Flow Statements
Accounts Payable
Strong Attention To Detail
Tax
Invoicing
Procurement
Office Administration
Accounts Receivable
Accounting
Financial Statements
Bookkeeping
Xero
Spreadsheets
Scheduling
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