PMO Consultant

4 weeks ago

Singapore EVOLUTION RECRUITMENT SOLUTIONS PTE. LTD. Full time
Roles & Responsibilities

PMO Consultant

Duration: 12 Months Renewable Contract


Overall Budget Tracking and Reporting

  • Publish Budget report (Budget utilization tracking (month-on-month)) (Project budget accountability with Project Manager)
  • Expense tracking, Expense gaps – management, Expense adjustments
  • Expense validation (planned vs. actual vs. adjusted)
  • Highlighting discrepancies / over-spends
  • Risk management (raise, maintain, monitor, and mitigate) for budget

Vendor/Supplier Management

  • Support internal contract management (eg: TPRM) & Legal Clearance process (with PM)
  • Support for Vendor/Supplier Contracting and e-Memo process
  • Support for Vendor/Supplier Invoice management (leaves in timesheet, invoices). (PM to review the timesheet entries / activities) – also, define and optimize the timesheet review process.

Reporting

a) WSR/Fortnight meeting with Management

  • Schedule meeting (and manage logistics) as per project governance plan
  • Schedule pre-consultations with stakeholders prior to meeting (as required)
  • Status report draft and publication [co-ordinate with respective PM/DM]
  • Draft, review and publish minutes of meeting post all status report meetings
  • Consolidate, assign, and track action item (until closure) with respective PIC

b) SteerCo meeting [RSG Management and Project SteerCo]

  • Schedule meeting (and manage logistics)
  • Schedule pre-consultations with stakeholders prior to meeting (as required)
  • SteerCo deck draft and publication [co-ordinate with respective PM]
  • Draft, review and publish minutes of meeting post all SteerCo meetings
  • Consolidate, assign, and track action item (until closure) with respective PIC

Project Management support and co-ordination

a) Support to PMs

  • Maintain and track RAIDS register and report [co-ordinate with PMs]
  • Support for maintenance of stakeholder matrix for the project
  • Support for maintenance of communication plan
  • Support for new project initiation activities (project set-up, pre-consultation)
  • Support program manager for financial planning
  • Support on drafting and submission of applications
  • Support PMs on drawdown process, review, and approval(Planning and approval managed by Prog. Mgr.)
  • Action tracking for the project and program activities (TO-DO tracker)

b) Resource demand management and supply

  • Manage demand for program/project, forecasting and fulfilment
  • Create and maintenance of resource loading sheet (RLS)
  • Manage the resource requisition process (i.e. source, set-up interviews)
  • Management of resource leave management for project resources
  • Support on vendor resource onboarding process (laptop issuance, ID card, access & logistics)

Tell employers what skills you have

Forecasting
Budgets
Financial Planning
Contract Management
Risk Management
Project Planning
PMO
Vendor Management
Project Management
Applications Support

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