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Personal Assistant to COO

4 weeks ago

Singapore NEOCYTOGEN THERAPEUTICS PTE. LTD. Full time
Roles & Responsibilities

Personal Assistant to COO

Location: Singapore
Company: Neocytogen Therapeutics Pte. Ltd.
Position Type: Full-time
Salary Range: SGD 3,000 - 5,000 (commensurate with experience and qualifications)

About Neocytogen Therapeutics

Neocytogen Therapeutics is a pioneering biotechnology company specializing in cutting-edge cell and gene therapies. We are dedicated to revolutionizing cancer treatment through innovative research and clinical applications.

As we grow, we are looking for a highly organized and proactive Personal Assistant (PA) to the COO to play a key role in supporting executive operations, coordinating cross-functional projects, and ensuring smooth business processes. This is an exciting opportunity to be at the forefront of biotech innovation while gaining invaluable experience in corporate leadership and operations.

Your Role & Responsibilities Executive & Personal Administrative Support

✅ Manage the COO’s daily schedule, appointments, and travel arrangements.
✅ Serve as the primary liaison between the COO and internal/external stakeholders.
✅ Handle confidential documents, correspondence, and sensitive business information with discretion.
✅ Prepare reports, presentations, and briefing materials for executive meetings.
✅ Assist with personal administrative tasks, such as document management, household coordination, and bill payments.

Operations & Project Coordination

✅ Track and support cross-departmental projects, ensuring timely execution and deliverables.
✅ Monitor key business projects and follow up on action points.
✅ Organize and maintain business documents, contracts, and regulatory filings.
✅ Liaise with government agencies, financial institutions, and external partners.

HR & Finance Administration

✅ Assist with recruitment coordination and employee documentation.
✅ Support payroll processing, insurance claims, and expense reimbursements.
✅ Oversee invoices, payments, and budgeting tasks as required.

Event & Travel Management

✅ Plan and coordinate executive and business travel (visa applications, flights, accommodations, logistics).
✅ Organize corporate events, business meetings, and conferences.
✅ Assist with personal travel planning and itinerary management.

Government & Compliance Support

✅ Research and apply for government grants and approvals.
✅ Assist with business registration, legal compliance, and liaising with regulatory bodies.
✅ Stay up to date with corporate governance and industry regulations.

What We’re Looking ForRequired:

✔ Bilingual: Fluent in English & Mandarin (spoken & written).
✔ Experience: Minimum 3 years as a Personal Assistant, Executive Assistant, or similar role.
✔ Tech-Savvy: Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and scheduling tools.
✔ Highly Organized: Strong ability to multitask, prioritize, and meet deadlines.
✔ Trustworthy & Discreet: Able to handle confidential and sensitive matters with integrity.
✔ Problem-Solver: Quick thinker, resourceful, and adaptable in high-pressure situations.
✔ Preferred: Valid Singapore driver’s license (for occasional errands and travel coordination).

Bonus Points If You Have:

✨ A Bachelor’s degree in Business Administration, Management, or a related field.
✨ Experience in biotech, healthcare, or corporate environments.
✨ Familiarity with Singapore government processes, financial administration, and compliance.

Why Join Us?

Competitive Salary – Based on experience and qualifications.
Comprehensive Health Benefits – AIA medical and insurance coverage.
Performance-Based Bonus & Equity Options – Be rewarded for your contributions.
Career Growth – Skill development, mentorship, and leadership training opportunities.
Innovative & Dynamic Work Environment – Work alongside top industry professionals in a leading biotech company.

How to Apply

Send your bilingual resume (English & Mandarin) to HR@Neocytogen.com with the subject line:
"Personal Assistant to COO Application"

Please include:
1️⃣ Personal information & contact details
2️⃣ Work experience & key skills
3️⃣ Supporting documents or work examples (if applicable)

✨ Be part of a revolutionary biotech company and contribute to groundbreaking cell & gene therapy innovations ✨


Tell employers what skills you have

Ability to Multitask
Microsoft Office
Corporate Governance
Travel Arrangements
Healthcare
Administration
Payroll
Biotechnology
Compliance
Grants
Administrative Support
Budgeting
Corporate Events
Project Coordination
Travel Management
Scheduling