Logistics Administrative Assistant

3 weeks ago

Singapore COMONE INT'L LOGISTICS PTE. LTD. Full time
Roles & Responsibilities

Job Title: Administrative Assistant – Logistics

Location: WEST SIDE

Job Type: Full-Time


Job Overview:
We are looking for an organized and efficient Administrative Assistant to provide support for our logistics operations. The ideal candidate will have strong administrative skills, a keen eye for detail, and the ability to coordinate multiple tasks in a fast-paced environment. This role is crucial to ensuring that our logistics operations run smoothly and efficiently.


Key Responsibilities:

  • Perform general administrative tasks such as filing, organizing, and maintaining company records and documents related to logistics operations.
  • Coordinate and schedule appointments, meetings, and transportation bookings for logistics teams and clients.
  • Process and track shipments, ensuring all documentation (invoices, bills of lading, shipping schedules) is accurate and up to date.
  • Assist in maintaining inventory records and manage stock levels, ensuring timely ordering of supplies and equipment as needed.
  • Liaise with internal teams, customers, and vendors to ensure seamless communication and service delivery.
  • Prepare reports and documentation for management, including shipment status, delivery schedules, and other logistical data.
  • Assist with the preparation and review of contracts, agreements, and other relevant paperwork for logistics and transportation services.
  • Maintain and update client databases and logistics tracking systems.
  • Handle inquiries from clients, vendors, and internal departments regarding shipment status, delivery issues, or general operational queries.
  • Assist with budgeting and expense tracking for logistics-related projects.
  • Support the logistics team with any other administrative tasks and projects as required.

Qualifications:

  • Previous experience in an administrative role, preferably within the logistics, transportation, or supply chain industry.
  • Strong organizational and time-management skills with the ability to multitask and prioritize tasks effectively.
  • Excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with logistics software or databases is a plus.
  • Attention to detail and accuracy in handling documents and data.
  • Ability to work independently as well as part of a team in a fast-paced environment.
  • Problem-solving skills and the ability to handle inquiries or issues promptly and professionally.

Benefits:

  • Competitive salary and benefits package.
  • Opportunities for career growth and development within the logistics industry.
  • Friendly and supportive team environment.

Tell employers what skills you have

Outlook
Ability to Multitask
Excellent Communication Skills
Microsoft Office
SAP MM
Ability To Work Independently
Tracking Systems
Inventory
Supply Chain
Logistics Management
Attention to Detail
Transportation
Databases
Shipping
Service Delivery

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