Office Administrator, Separation Technologies AppliedResearch and Translation Centre

2 weeks ago


Singapore NTU (Nanyang Technology University- MainOffice-HR) Full time
NTUitive is seeking an Office Administrator for SeparationTechnologies Applied Research and Translation (START) Centre. Thesuccessful candidate will provide support to senior leadership(Managing Director and Technical Director) in operational areasincluding, but not limited to thefollowing:

Responsibilities:

Administrativeassistance for funding applications and subsequentgrants:

This includes, but is notlimited to, helping to develop budgets and staffing proposals,subsequent maintenance of budgets, ensuring verification and timelysubmission of reimbursement requests, providing data for reports asneeded.

Overseeing procurement oftechnical equipment:

Supportingtechnical staff on key equipment and materials procurementactivities from end-to-end. This includes helping withrequisitions, coordination with admin functions at NTUitive and NTUto ensure timely submission and approvals for tenders, quotations,etc., as needed till the purchase order is released, andsubsequently, monitoring and ensuring timely delivery andinvoicing.

Developing and maintainingCollaterals:

This includes developingmaintaining and updating brochures, websites, externalpresentations etc., in conjunction with external contractors ifneeded.

Organizing OutreachActivities:

Being the single point ofcontact for external seminars, exhibitions and other relatedactivities, including coordination with externalorganizers.

Coordination with NTUitive,NTU and collaborators' administrativefunctions:

Working closely withFinance, HR, Procurement and Outreach functions at NTUitive and NTUon budget related activities, hiring and purchasing activities.Coordination with collaborators' admin functions on joint projects(industrial andacademic).

Requirements:
  • Diplomaor Degree (preferred) in Finance/Management/Administrativeskills
  • Proven project coordination and budgetmanagement skills.
  • Preferred 2+ years ofexperience in similar role
  • Strong communicationskills, both oral and written.
  • Ability tointeract with multiple stakeholders across academia, institutionalresearch, and industry.
  • Ability to workindependently with minimal supervision.
  • Teamplayer with strong integrity and accountabilitymindset.


Appointment mayvary and will commensurate with candidate's years of workingexperience. We regret that only shortlisted candidates will benotified.

Hiring Institution: NTUitive

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