Finance and Admin Executive

5 days ago

Singapore SUN-DAC Full time
Roles & Responsibilities

Core Function:

The Finance & Admin Executive will be responsible to provide support for the finance and administrative functions in the daily operating of the head office/ day activity centre in Upper Thomson.


Core Responsibilities:

  1. Assist in preparing payment vouchers, official receipts, and tax-exempt receipts.
  2. Track monthly expenditures.
  3. Perform data entry into accounting software.
  4. Handle accounts payable tasks, including invoice validation, processing payments, sending remittance advices, and managing related documentation.
  5. Perform accounts receivable functions.
  6. Reconcile accounts, including matching donation records with the Donation Management System.
  7. Update the Admin team on client fees received via bank transfer.
  8. Maintain a client fee register for monthly bank deposits (UT).
  9. Ensure proper filing of financial documents.
  10. Assist with documentation for grant claims or audits.
  11. Provide administrative support to the Finance and Admin Manager, assisting with accounts related tasks as needed.
  12. Maintain an organized filing system for correspondences and documents.
  13. Attend to phone calls, emails, and manage office counters.
  14. Assist with any tasks assigned by the Finance and Admin Manager or the Executive Director

Core Competencies:

  • Passion for the Mission – Our staff is focused on and dedicated to meeting the expectations of internal and external stakeholders.
  • Teamwork – All volunteers and employees are valuable members of SUN-DAC and contribute to the overall success of SUN-DAC. We collaborate and communicate openly and honestly to solve problems, respect each other, learn from one another, grow in our respective roles and contribute to strong morale throughout the organization.
  • Domain Knowledge and Technical Skills – Our staff is committed to possessing the skills needed to best perform in his/her position. As needs and resources change, staff will seek and engage in learning opportunities to improve their skills and strengths.

Core Job Specific Competencies:

  • Competent in using Microsoft Office tools.
  • Strong organizational and systematic approach to tasks.
  • Action Orientation: Highly energetic, seizing opportunities as they arise.
  • Time Management: Efficiently manages time and handles a broad range of activities.

Core Work Requirements:

Education:

  • Minimum diploma in related field.

Experience:

  • 2-3 years of relevant work experience required
  • Experience in using QuickBooks is an advantage
  • Experience in charity accounting is an advantage

Special skills:

  • Excellent oral and written communication skills.
  • Ability to establish and maintian positive working relationships with staff, volunteers, and the public.
  • Strong self-direction and ability to work independently.
  • High attention to detail and accuracy.
  • Excellent administrative and organisation skills (orderly and systematic).
  • Effective time management and the ability to meet deadlines.

Tell employers what skills you have

Accounts Payable
Able To Multitask
Troubleshooting
Microsoft Office
Microsoft Excel
Ability To Work Independently
Legislation
Administration
Data Entry
QuickBooks
Office Administration
Accounts Receivable
Accounting
Time Management
Audits
Deposits
Administrative Support
Team Player

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