Personal Assistant to MD
3 weeks ago
Administrative Support
1. Preparing reports, presentations, and meeting agendas.
2. Taking minutes in Chinese or English depending on location of meeting.
3. Financial analysis & run financial models.
4. Coordinating travel arrangements, flights, hotels, and transportation reservation.
5. Handle correspondences on behalf of MD.
6. Coordinating travel arrangements, including booking flights, hotels, and transportation.
Personal Management
1. Running personal errands (e.g., shopping, dropping off/picking up items).
2. Handling personal finances, budgeting & reimbursement claims.
4. Organizing and planning personal events & assisting in official events.
Professional Assistance
1. Liaise with departments/division to follow up on action items & update MD promptly.
2. Acting as the first point of contact for internal and external stakeholders.
3. Researching and gathering information as needed for projects & decision-making.
4. Managing special projects & tasks as assigned by MD.
5. Monitoring deadlines and ensuring timely completion of tasks.
Problem Solving
1. Anticipating MD's needs and proactively resolving issues.
2. Handling last-minute changes or emergencies with flexibility and discretion.
3. Ensuring confidentiality and discretion of MD & company's sensitive information.
Additional Responsibilities
1. Representing the employer at events or meetings when required.
2. Managing social media profiles or online presence, as and when required.
3. Overseeing MD's office & operations with a keen eye.
Requirements
Degree in Business/Finance/Economics/Marketing/Administration
Min 4 years experience serving higher management
Ability to work long term in 2 Asian countries
Resourceful, tech savvy and detail oriented
Professional, discreet and trusworthy
Positive attitude, responsible and reliable.
Tell employers what skills you have
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Analytical Skills
Social Media
Travel Arrangements
Stress
Arranging
Data Management
Problem Solving
Administration
Data Entry
Transportation
Financial Modelling
Financial Analysis
Administrative Support
Budgeting
Scheduling
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