Program Manager, Ocbc Property Services

4 months ago

Singapore OCBC Bank Full time

This role is part of the program management team in OCBC Property Services, in-charge of managing a new large-scale office campus fit-out project and the rationalisation of the Bank\'s portfolio of office space in Singapore. The responsibilities and duties are as follows:
  • Manage and support the program of works related to the fitout of a new office campus facility from inception to completion, as well as the related rationalisation of the Bank\'s portfolio of office space in Singapore.
  • Manage the program, scope, interdependencies, processes, risks, milestones and deadlines.
  • Manage and coordinate the effort across all internal workstreams assigned to this project.
  • Support and coordinate the internal project team to manage all stages of the project from initiation & planning, workplace strategy, design, procurement, construction, testing & commissioning, move, completion & close-out, handover to operations.
  • Work closely with internal stakeholders from different functions in the organisation, including finance, regulatory compliance, legal, risk management, technology, procurement, HR, branding & comms on matters related to this project.
  • Work closely with external parties on the project team comprising design consultants, project manager, cost consultants, contractors, suppliers, other vendors, landlord / developer and related government agencies. You will guide the project to achieve outcomes that meet business objectives.
  • Maintain a strong and positive relationship with internal stakeholders / end-users of the space, by understanding their needs, requirements and constraints, then act in the best interest of the organisation to deliver the project and achieve these objectives.
  • Manage and facilitate communication, control, reporting and operating procedures, and ensure that clear objectives, quality control and risk management systems are in place.
  • Support the process of preparing for and obtaining internal business approvals on matters related to the project at different stages, including presentations to different levels of management within the organisation.
  • Attend project meetings, review plans, designs and budgets, facilitate decision-making, address and resolve issues, monitor and report on progress to the business on a regular basis.
  • Manage the overall project program establishing clear milestones and objectives to ensure successful project delivery.
  • Manage the project budget in accordance with requirements, forecast and control expenditure to achieve completion within budget.
  • Manage and oversee the authorities\' requirements on the project and work with consultants to secure all necessary approvals.
  • Manage, oversee and coordinate the design process, preparation of the detailed design brief and user requirements, integration of the different disciplines of design, value engineering, presentations, reviews and sign-offs from the project committee and different user groups, compliance with design code and guidelines.
  • Manage and monitor the process of procuring the main contractor, other specialist contractors and suppliers to work on the project.
  • Monitor the construction process and activities to track progress in accordance with master schedule and in accordance with defined objectives.
  • Monitor the process of testing & commissioning, final inspections & approvals, and handover process to the building & facilities management team.
  • Manage and coordinate the staff moves between existing and new facilities, including the preparation of space for interim swing moves that are required. Qualifications
    Qualifications & Experience
  • Experienced in program / project management for corporate commercial office projects.
Good understanding of the overall process of real estate and construction project planning, design, construction and other technical matters. Able to manage budgets, costs, commercial and contract matters related to the project. Strong written and verbal communication skills, interpersonal skills. Able to build strong relationships with internal and external stakeholders, interacting with senior executives of the business. Self-driven and motivated. Able to work independently, be resourceful and possess a keen ability to learn. Able to communicate plans and support the performance of team members in a clear and motivational manner, contributing to a positive work culture. At least 15 years of relevant experience, preferably in a consultant or client-side role, handling large-scale office campus fitout projects. Relevant educational qualifications in related fields of architecture, engineering, quantity surveying, building or project & construction management. Proficiency with project management software and MS office suite of tools.

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