Office Manager

1 month ago

Downtown Core, Singapore Deltafrontier Full time

Job Description

Job Title:  Office Manager

 

Company: DeltaFrontier PTE LTD

 

Location: Singapore

 

DeltaFrontier are seeking a dedicated and detail-oriented Accounting and Office Administrator to join our team. The ideal candidate will be responsible for maintaining financial records, processing accounts payable and receivable, and providing general office administrative support. This position requires a high level of organization, attention to detail, and the ability to work in a fast-paced environment.

 

Why DeltaFrontier?

 

At DeltaFrontier, our success stems from our highly skilled staff and the professional services we provide. Join our team and become part of a driven group that is forging ahead to accomplish our mission and vision. With a proactive, accountable, and creative talent pool, many of whom come from multinational backgrounds, you will have the opportunity to work on regional team.

 

Key Responsibilities:

 

  • Manage and maintain a clean, organized, and well-stocked office environment.
  • Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.
  • Coordinate office supplies procurement and monitor inventory levels.
  • Schedule and coordinate meetings, conferences, and appointments.
  • Assist with travel arrangements for team members, as needed.
  • Handle general administrative tasks such as data entry, filing, and record keeping.
  • Ensure office equipment and systems are functioning properly, arranging for repairs or maintenance when necessary.
  • Maintain accurate financial records, including accounts payable and accounts receivable.
  • Prepare and process invoices, receipts, and payments.
  • Reconcile bank statements and credit card transactions.
  • Assist in preparing financial reports, including profit and loss statements and balance sheets.
  • Handle payroll processing, ensuring accurate and timely payment to employees.
  • Assist in budgeting and expense tracking to help manage the company's finances effectively.
  • Work closely with external accountants or auditors during tax seasons or financial audits.
  • Assist in the onboarding process for new employees, including paperwork and orientation.
  • Maintain employee records, ensuring confidentiality and compliance with regulations.
  • Track and manage employee leave requests and attendance records.
  • Maintain organized and secure records of financial and administrative documents.
  • Assist in digitizing and automating processes for increased efficiency.
  • Keep up-to-date with accounting and administrative software tools.
  • Ensure compliance with local tax regulations, labor laws, and other applicable laws.
  • Assist in preparing and submitting required reports and filings.
  • Provide general support to the management team as needed.
  • Contribute to a positive office culture and foster a collaborative working environment.
  • Oversee the entire employee lifecycle, including recruitment, onboarding, performance management, training and development, and offboarding.
  • Maintain accurate and up-to-date employee records, including attendance, leave, and performance evaluations.
  • Provide guidance and support to employees on HR-related matters, including compensation and benefits, employee relations, and conflict resolution.
  • Ensure compliance with all applicable labor laws and regulations.
  • Collaborate with department managers to identify staffing needs and develop effective recruitment strategies.
  • Manage the end-to-end recruitment process, including job posting, resume screening, interviewing, and candidate selection.
  • Conduct orientation programs for new hires and ensure a smooth onboarding experience.
  • Implement employee recognition and engagement programs to foster a positive work environment.

Qualifications:

  • Bachelor's degree in accounting, HR, finance, business administration, or a related field is preferred.
  • 2year+ related working experience
  • Proven experience in office administration and accounting roles, preferably in a startup or small business setting.
  • Proficiency in CRM(Bitrix24) and Accounting software(quickbook), Microsoft Office Suite (Excel, Word, PowerPoint).
  • Strong organizational, time management, and multitasking skills.
  • Excellent attention to detail and problem-solving abilities.
  • Strong communication skills, both written and verbal.
  • Ability to adapt to a fast-paced and evolving startup environment.
  • Working experience for regional company is a big plus

To apply, please send your resume and

cover letter highlighting your relevant experience and qualifications to HR@DeltaFrontier.com.

 

DeltaFrontier PTE LTD

 

 


Summary of role requirements:
  • Looking for candidates available to work:
    • Monday: Morning, Afternoon
    • Tuesday: Morning, Afternoon
    • Wednesday: Morning, Afternoon
    • Thursday: Morning, Afternoon
    • Friday: Morning, Afternoon
    • Saturday: Morning, Afternoon
    • Sunday: Morning, Afternoon
  • 1 year of relevant work experience required for this role
  • Working rights required for this role
  • Expected start date for role: 05 May 2024
  • Expected salary: $2,500 - $4,000 per month

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