Executive Assistant

4 weeks ago

Singapore AECOM Full time

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are seeking a highly organized and detail-oriented Administrative & Executive Assistant to join our team. This role is essential in managing the daily operations of our office, ensuring administrative efficiency, and providing comprehensive support to our senior leadership team. The ideal candidate is proactive, efficient, and capable of handling a variety of tasks in a dynamic environment.

Key Responsibilities:

  • Administrative Duties:

  • Manage day-to-day administrative tasks, including reception duties, managing correspondence, and documentation, with professionalism and efficiency.

  • Coordinate meetings, appointments, and travel arrangements for the team, including itineraries and expense reporting.

  • Prepare and format documents, reports, and presentations as required for project team.

  • Office Operations:

  • Oversee office supply inventory, order supplies, and manage vendor relationships to ensure cost-effectiveness.

  • Ensure the office environment is well-maintained, including managing any facility-related issues.

  • Coordinate office maintenance and liaise with building management and external vendors for repairs and services.

  • Assist in the planning and execution of company events, meetings, and team-building activities.

  • Support IT and office equipment needs.

  • Executive Assistant Support:

  • Provide high-level administrative support to senior leadership, including calendar management, meeting coordination, preparation of materials, travel arrangements and expense claims.

  • Handle confidential and sensitive information with the utmost discretion.

  • Prepare detailed reports, presentations, and other documents for executive meetings.

  • Coordinate with other departments to ensure seamless communication and collaboration on company-wide initiatives.

Qualifications

Qualifications:

  • Proven experience as an Administrative Executive or Executive Assistant.

  • Strong organizational and time management skills with the ability to multitask and prioritize effectively.

  • Excellent written and verbal communication skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Ability to work independently and within a team.

  • High level of professionalism, integrity, and discretion.

  • Strong problem-solving skills and attention to detail.

Additional Information

#LI-DC1

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

ReqID: J10113847

Business Line: Geography OH

Business Group: DCS

Strategic Business Unit: Asia

Career Area: Administration

Work Location Model: On-Site

Legal Entity: AECOM Singapore Pte Ltd

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