Assistant Facilities Manager

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Work Dynamics - Integrated Facilities Management
Major Responsibilities

• People Management
  • Manage and coach team
  • Develop and sustain a high-quality well motivated team
  • Ensure high staff morale, trust and work ethics
  • Build and maintain an environment that supports teamwork, co-operation and performance excellence within team
  • Mentor and enable Training & Development of team members
• Client/Stakeholder Management
  • Proactively engage stakeholders to ensure that on site client's expectations are met
  • Build and develop effective client / stakeholder relationships across multiple levels of the organisation
  • On-site key point of contact for Facilities in the client's premises
• Procurement & Vendor Management
  • Ensure vendors are well-managed, delivering services on time and within budget
  • Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as Jones Lang LaSalle best practice
• Contracts Management
  • Manage all contracts to ensure that they are professionally delivered at the right costs
  • Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed
  • Ensure contracts are continually assessed to deliver best value to the client
• Finance Management
  • Actively work to ensure that the site's financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics
  • Ensure financial processes are followed at all times
• Health & Safety Management
  • Ensure the provision of a safe working environment
  • Ensure compliance with statutory regulations on fire, health and safety standards
  • Assess site safety hazard and ensure work activities are carried out safely.
• Site Operations Management
  • Recommend and implement Industry Best Practice operations
  • Implement building procedures and performance measures and ensure they are maintained at all times
  • Ensure all Critical Environment (CEM) requirements are met
  • Review existing operations regularly to reduce costs and improve operational standards
  • 24/7 emergency call support and site attendance is required
• Risk Management
  • Ensure a risk management program is implemented and maintained
  • Ensure escalation procedures and incident reporting procedures are implemented and in place
  • Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle's business conduct
  • Achieve Key Performance Indicators and Service Level Agreement targets
  • Preparation of monthly, quarterly reports to present to client
  • Any other duties assigned by supervisor
    
  Ideal Experience
  • Min. Bachelor's degree in facilities management, building or other engineering field with 5 years experience in semiconductor / manufacturing environment
  • Knowledge of local occupational health and safety requirements
  • Knowledge of critical facilities
  • Knowledge of vendor management for specialized services
  • Has an understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
  • Proven capacity to understand and interpret commercial contracts
  • Strong budget management and financial analysis skills
  • Experience in cleanroom operations
    
  Critical Competencies for Success
  • Client Focus & Relationship Management
    • Demonstrates proactive & professional approach to customer service and stakeholder engagement
    • Ability to interact with a wide range of client staff, including senior levels
    • Ability to manage conflict and balance between client and firm requirements
    • Has a customer service oriented attitude
  • Team Leadership
    • Ability to lead team effectively, train them well and promote open, constructive and collaborative relationships at all levels
  • Project Management & Organizational Skills
    • Excellent planning & organizational skills to prioritize work and meet tight deadlines
    • Proven ability to manage multiple and complex operational matters on a daily basis
  • Problem Solving & Strategic Thinking
    • Capacity to deal with ambiguity and solve complex problems effectively
    • Analytical, proven ability to solve problems using a quantitative approach
    • Proven ability to employ holistic approaches and looks at long term solutions
      
  Other Personal Characteristics
  • Strong communicator – Good presentation skills and possesses strong verbal & written communication skills (English & local language), also an active listener
  • Passion for quality – has an eye for detail to make sure the best delivery of services
  • Self-motivated; confident & energetic
  • Ability to effectively deal with stressful situations
  • Flexible – able to adapt to rapidly changing situations
  • Strongly goal-oriented – able to focus on meeting all performance targets
  • Is a team player – able to cooperate and work well with others to meet targets
  • Proven ability to initiate and follow through with improvement initiatives
  • Exhibits honesty & trustworthiness
  • Open to new ideas & willing to challenge status quo
  Seniority level
  • Seniority level Associate
  Employment type
  • Employment type Full-time
  Job function
  • Job function General Business and Engineering

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