Executive, Tender

4 weeks ago

Singapur, Singapore Jurong Port Pte Ltd Full time

The Job

  • Assist in drafting and preparing tender documents, including collating scope of work, specifications, and evaluation criteria from relevant departments.

  • Coordinate tender administration activities such as publication, clarifications, and document compilation.

  • Maintain accurate tender records and ensure adherence to procurement policies and regulatory requirements.

  • Monitor and track vendor’s daily operational submissions (work schedules, checklists, service reports).

  • Review and verify vendor’s monthly performance reports.

  • Conduct site walkabouts and document observations for Manager’s review.

  • Follow up with vendors on rectification of service lapses.

  • Check supporting evidence for completed works and identify any non-performance.

  • Prepare deduction summaries for Manager’s endorsement.

  • Maintain records of completed maintenance activities.

  • Liaise with internal stakeholders to gather operational requirements for tenders or service improvements.

  • Assist in preparing meeting notes, status updates, and simple reports.

  • Coordinate with other departments to support conservancy-related initiatives.

  • Assist in tracking expenditure against budget for conservancy activities.

  • Maintain payment records and supporting documents.

  • Alert Manager of variances or unusual spending patterns.

  • Support the Manager in identifying and implementing process improvements.

  • Research on industry best practices, equipment, or methods relevant to conservancy.

  • Assist in trials or pilot initiatives for service enhancements.

The Requirements

  • Diploma in Engineering, Facilities Management, Business administration or related field

  • Minimum of 3 years of relevant work experience in tender management, conservancy, or quantity surveying

  • Understanding related regulatory requirement such as NEA, WSH, and public sanitation standards will be a plus

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