Admin Executive

3 weeks ago


Singapur, Singapore TOTAL EBIZ SOLUTIONS PTE. LTD. Full time

Role Summary

Own office administration, facilities coordination, inventory control, and event operations to deliver an efficient, employee-centric work environment. Provide structured administrative support to HR for records, onboarding logistics, and policy communications.

Key Responsibilities
  • Lead day-to-day office administration: reception coverage coordination, mail/courier handling, meeting room scheduling, vendor liaison, and facilities requests.
  • Manage inventory for pantry and stationery: forecast, procure, receive, and reconcile; maintain asset and issuance logs (incl. new-hire stationery kits).
  • Coordinate onboarding logistics (welcome packs, access cards, seating allocation) and collect documents during offboarding.
  • Maintain and file administrative records; support HR with data collation for HRMS updates and attendance tracking.
  • Support company events and employee engagement activities (venue/vendor sourcing, POs, logistics, on-site setup).
  • Assist with training/event scheduling and attendance lists; handle travel/hotel/admin bookings when required.
  • Prepare standard letters and templates as guided (e.g., employment certification) and ensure consistent formatting.
  • Monitor office compliance (HSE/house rules) and coordinate minor repairs/maintenance with building management/vendors.
  • Raise purchase orders, verify invoices against deliveries/services, and track admin budget lines.
  • Any other ad-hoc administrative duties as assigned.
Requirements
  • 5–7 years’ office administration/operations experience; prior exposure supporting HR teams is a plus.
  • Strong Microsoft 365 skills; comfortable with document control and simple trackers.
  • Meticulous, dependable, and discrete; able to prioritize and meet deadlines independently.
  • Excellent interpersonal and vendor management skills; proactive problem-solver.
  • Familiarity with PDPA basics and good record-keeping practices.
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