Administrative Assistant

3 hours ago

singapore AUTHENTIC HR PTE. LTD. Full-time

WorkingLocation: Tampines North Drive

WorkWeek: 5.5 days

WorkingHours: 8:00 am to 5:00 pm (Monday toFriday)

Saturday: 8:00 am to 12:00 pm

Monthly Fixed Salary: S$2,800 to S$3,800

Summary

This is a key position to grow the business and you will play a crucial role in ensuring that all scheduling and administrative tasks are completed efficiently and accurately. This position reports directly to the Director.

Job Responsibilities
  • Prepare project quotations and send them to clients via the Xero System.
  • Manage and maintain the client database, updating all relevant client information and filings.
  • Provide comprehensive secretarial and administrative support to the Management.
  • Schedule appointments to meet daily project schedules.
  • Coordinate attendance of workers, promptly respond to any schedule changes, and communicate with customers professionally.
  • Collaborate with internal and external parties to achieve scheduling goals and eliminate information silos.
  • Accept other ad-hoc duties and initiatives as assigned and as needed.
Job Requirements
  • Degree/Diploma graduate with at least 2 years of experience in sales support or a customer service role.
  • Proficient in Xero Accounting Software, Microsoft Office, and Outlook.
  • Possess excellent communication skills in both English and Chinese, as some customers communicate solely in Chinese.
  • Ability to work focused, prioritizing workload and requests.
  • Possession of self-motivation and team spirit.
  • Experience in purchasing and managing supplier deliveries.