Senior Conference Producer

Overview

Senior Conference Producer / Senior Conference Marketing Specialist is a full-time position based in Singapore. As a Senior Conference Producer / Senior Conference Marketing Specialist, you will play a key role as the driving force behind academic conferences. You will gain hands-on experience in all aspects of conference management from concept to execution, with specific responsibilities depending on the type of event. You can let us know your preference during the interview for Senior Conference Producer or Senior Conference Marketing Specialist role.

For virtual conferences, you will be responsible for overseeing both the production and marketing aspects, ensuring seamless execution and maximum engagement throughout the event.

For in-person conferences, you will be responsible for either production or marketing, though your role may extend beyond these areas as additional tasks arise, depending on the needs of the event.

• Market Research: Conduct in-depth research on market trends, competitor landscapes, and industry challenges;
• Value proposition Creation: Discuss valid topics with the chair and write and delivering event briefs for the marketing and editorial teams;
• Conference agenda curation: Coordinate with chair and session chairs to select the oral and poster presentation candidates, schedule the presentation timing for all slots;
• Stakeholder Engagement: Establish relationships with key stakeholders, including chair, session chairs, speakers to create advocacy for our events;
• Website Management: Keep event websites updated with the latest information, speakers, partners, and sessions;
• Budget Preparation and Tracking: Prepare budget forecast before the event, and update the budget regularly to check the potential profit and loss;
• Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly;
• Milestone Tracking: Monitor and track progress to ensure KPIs and event targets are achieved;
• Team Coordination: Coordinate with editorial team, marketing team, live session teams;
• Editorial progress monitor: Work closely with the editorial team on abstract processing and with production teams on abstract book preparation;
• Oversee live streaming of virtual events to ensure the smooth operation of the live sessions;
• Onsite Delivery: Lead the creation and delivery of event briefs for on-site delivery, ensuring exceptional on-site execution of the conferences to meet customer expectations;

• Marketing strategy creation: Ensure maximum outreach to target markets and promote the conference through various channels
• Conference collateral materials creation: draft copies for brochures, banners, sponsorship prospectus
• Marketing Copywriting: Create promotional copy for marketing channels, including Email campaigns, SM posts, Media partners and editorial needs.
• SEO marketing: Improve the website ranking and increase the website traffic;
• Sponsorship marketing: Secure partners and coordinate their participation and sponsorship;
• Content Development: Create content for conference sessions, interviews, and speaker/host scripts by collaborating with internal and external stakeholders;
• Marketing campaigns progress tracking: Monitor and track progress to ensure the timely execution of all marketing schedules;
• Post-Event Analysis: Conduct evaluations and prepare detailed reports highlighting event outcomes.

• Recognize work processes and/or outcomes that are negatively impacting the project; owns the issue and takes action to address deficiencies by identifying resolutions and notifying the appropriate manager.

• A Bachelor or Master’s degree in any subject;
• Candidates with at least 2 years of relevant experience are welcome to apply
• Experience in conference industry is preferred
• Are curious about people and love to speak, build and nurture relations;
• Capable of handling multiple projects, and articulate common objectives for the teams to follow.
• Excellent online call etiquette and written communication skills
• International travel and confidence in face-to-face networking
• Proven ability to work well in a team but also initiative to work on your own

• Professional and personal development
• International work environment
• Flexible working hours in the limits of a full-time job
• Trips to the other MDPI offices
• Attending Scientific Conferences
• Competitive salary, benefits