Medical Operations Executive
2 weeks ago
Job Summary: The Medical Operations Executive provides comprehensive support to the Medical Director in both clinical and operational matters. This includes managing the Medical Director’s schedule, organizing patient case notes, coordinating with clinical teams, and ensuring the smooth execution of strategic initiatives and daily operations. The role requires discretion, attention to detail, and a proactive mindset to support high-quality patient care and efficient clinic management. Key Responsibilities: 1. Clinical & Administrative Support Manage the Medical Director’s calendar, including patient appointments, clinical meetings, and professional engagements. Organize and prepare patient case notes, investigation results, imaging reports, and follow-up documentation. Coordinate communication with patients, including scheduling, reminders, and post-consultation follow-ups. Ensure that patient files are updated, accurately filed, and handled with strict confidentiality. Prepare necessary documentation for surgeries, procedures, or referrals. 2. Operational & Strategic Support Assist the Medical Director in implementing clinical programs, service enhancements, and operational improvements. Track and follow up on action items, project timelines, and reporting deliverables. Support preparation of presentations, briefing papers, and reports for internal and external stakeholders. Coordinate internal meetings and committee sessions, including agenda preparation and minute-taking. 3. Stakeholder & Team Liaison Liaise with clinic managers, nurses, and allied health teams to ensure smooth patient flow and operational efficiency. Serve as the point of contact between the Medical Director and other departments, external partners, or patients when required. Assist in handling urgent clinical matters or escalations in coordination with relevant departments. 4. Quality & Compliance Support Help monitor clinical workflow, identify service gaps, and suggest improvements.Ensure compliance with internal SOPs, patient confidentiality protocols, and regulatory requirements.Support data collection and documentation for audits, medical board reviews, and quality assurance activities. Requirements: Qualifications: Degree in Healthcare Administration, Life Sciences, Nursing, or related field. Additional certification in healthcare operations or medical administration is an advantage. Experience: 2–5 years in a clinic, hospital, or healthcare setting, with experience supporting a senior clinician or medical leader. Familiarity with managing patient records, medical documents, and appointment systems. Skills: Highly organized and meticulous, with the ability to manage sensitive clinical information. Strong interpersonal and communication skills to interact with patients and medical professionals. Proficient in Microsoft Office; experience with EMR systems preferred. Able to multitask, prioritise, and work efficiently in a fast-paced environment. Professional, discreet, and proactive in supporting the needs of a senior doctor. #J-18808-Ljbffr
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Singapur, Singapore HMI Medical Full timeDirector of Operations – Specialist Medical Practice We are seeking a Director of Operations to lead one of our specialist medical practices, a multi‑site clinical organisation. This role requires a hands‑on, high‑capability leader who can oversee day‑to‑day operations while driving continuous improvement, service quality, and organisational...
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Singapur, Singapore HMI Medical Full timeOverview We are seeking a Director of Operations to lead one of our specialist medical practices, a multi-site clinical organisation. This role requires a hands-on, high-capability leader who can oversee day-to-day operations while driving continuous improvement, service quality, and organisational growth. The Director will partner closely with medical...
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Singapur, Singapore HMI Medical Full timeA leading medical practice organization is seeking a Director of Operations in Singapore to manage clinic operations across multiple sites. The ideal candidate will have a strong background in healthcare operations, with 8+ years of experience and at least 3 years in a leadership role. Responsibilities include overseeing daily operations, managing staff,...
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Singapur, Singapore HMI Medical Full timeA specialist medical practice is seeking a Director of Operations in Singapore. This role involves overseeing multi-site clinic operations, ensuring compliance, managing teams, and enhancing patient experience. The ideal candidate will have a bachelor's degree and at least 8 years of relevant experience, including operational leadership in healthcare...
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