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Regional Vendor Management Program Coordinator

4 months ago

Singapur, Singapore Jones Lang Lasalle Property Consultants Pte Ltd Full time
Regional Vendor Management Program Coordinator

What this job involves:Vendor Documentation and Records Management: Maintain accurate and up-to-date vendor documentation and contact information.Vendor Onboarding: Assist in the onboarding process for new vendors, ensuring completion of necessary documentation and compliance requirements via the Vendor Partner Connect.Vendor Communication and Coordination: Serve as a point of contact for vendor inquiries and requests. Coordinate and schedule meetings with vendors as per governance requirement. Facilitate effective and timely communication between internal stakeholders and vendors.Contract Administration: Support contract management activities, including tracking contract milestones, renewal dates, and compliance obligations.Supplier Performance Management: Coordinate with relevant stakeholders to ensure timely completion of SPM.Vendor Relationship Management: Help establish and maintain positive relationships with vendors. Support vendor meetings, performance reviews, and feedback sessions. Collaborate with cross-functional teams to address vendor-related issues and resolve disputes.Compliance and Risk Management: Assist in ensuring vendor compliance with relevant legal and regulatory requirements. Assist in vendor risk assessments and support risk mitigation efforts. Provide quarterly Ethics Report to JLL Head OfficeData Management and Reporting: Generate reports on vendor performance, contract statuses, and key metrics. Provide data and insights for periodic vendor management reviews.

Other ResponsibilitiesManage the following for VMP: VMP Events, VMP Trainings, VMP Rewards and Recognition Program, VMP ActivitiesManage the Vendor Partner Connect and VMP CodexCollaboration with various stakeholders for VMP data and reporting requirementEnsure data integrity of VMP in the reporting dashboard including coordination with relevant stakeholders for data clean up and timely update.Assist in all VMP Communications to vendor partners and internal stakeholders including generating reports as applicable.Induct vendors to comply with Vendor Partner Connect requirementsAmbassador of Vendor Management ProgramPerform other duties assigned as VMP evolves/aligns with Client objectives.Support vendor management and procurement activities when required

Performance objectivesAct as a role model by behaving consistently and ethically in accordance with JLL and Client Business Code of EthicsAct as a Point of Contact for all data, communication related requirement in VMPHelp in the achievement of VMP KPIs and overall account KPI when applicableProactively promote and comply with Client and JLL's workplace safety policies, procedures and safety guidelines, and local legislative OH&S and ISO requirementsBased on references/evidences, provide quarterly VMP KPIs scoring draft

Sound like you? To apply you need to be:Proven experience as a procurement executive or in a similar role, preferably in a corporate setting.Knowledge of procurement principles, processes, and best practices.Demonstrated ability to prioritize and handle multiple tasks simultaneously.Persuasive written and verbal communication skills coupled with strong multi-tasking and organizational capabilities, with a high level of attention to detail.Sound interpersonal skills to manage a diverse range of vendors.Commitment to continuous improvement and results-oriented.Demonstrated ability to meet performance targets.Demonstrates proactive & professional approach to customer service and stakeholder engagement.A knowledge of, and respect for the variety of cultures in the region, and how to navigate the challenges such a diverse region provides.Excellent analytical and problem-solving abilities.Ability to work autonomously while also being a team player.Attention to detail and a high level of accuracy.

Employee specificationBachelor's degree in business, supply chain management, or related field.Previous experience in an administrative role, preferably in procurement or vendor management.Experience in dealing in the India/Pacific region would be well regardedAdvanced computer and office software skills is requiredExperience in Jaggaer tool an advantage