Foundation Operations

4 days ago

Singapur, Singapore Singapore-based Foundation Full time
Foundation Operations / Administration Manager

Get AI-powered advice on this job and more exclusive features.

We are looking for Singapore-based candidates to join a foundation focused on promoting patient-centric research and increasing Asian representation in biomedical research. The Foundation Operations / Administration Manager is responsible for overseeing and streamlining the daily operations, administrative functions, and governance support systems of the foundation. This role ensures efficient organizational workflows, compliance with policies and regulations, and strong support for board activities and internal processes.

Key responsibilities include:

  1. Administrative Operations:
  • Manage day-to-day administrative tasks and office functions to support the foundation’s activities in Singapore
  • Maintain accurate records, databases, and documentation (e.g., donor records, grant files, contracts)
  • Develop and implement internal systems and procedures to improve operational efficiency
Board and Governance Support:
  • Coordinate meetings with Donation Recipients including scheduling, agenda preparation, minute-taking, and distribution of materials
  • Maintain governance documents and ensure compliance with bylaws and policies
  • Serve as liaison between the foundation’s management and board members
  • Follow up with Donation Recipients on the process of the Research
Financial and Compliance Support:
  • Assist with budgeting processes, financial reporting, and expense tracking in collaboration with finance staff
  • Ensure timely submission of compliance reports, filings, and renewals (e.g., IRAS, regulatory filings, charitable registrations)
  • Support audit and risk management processes
Vendor and Contract Management:
  • Manage relationships with vendors and service providers
  • Oversee contract preparation and ensure appropriate approvals and documentation

Qualifications:

  • Degree in Business Administration, Nonprofit Management, or related field
  • 4+ years of experience in administrative, operations, or nonprofit management roles
  • Strong organizational, communication, and project management skills
  • Familiarity with nonprofit governance, compliance, and financial principles
  • High level of discretion and professionalism
  • Preferred: Prior experience in healthcare or understanding of Singapore’s public health system / background in life sciences, biomedical research, or related field
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Project Management and Information Technology
#J-18808-Ljbffr

  • Associate Director

    4 days ago

    Singapur, Singapore Temasek Foundation Full time

    Temasek Foundation supports a diverse range of programmes that connects people, uplifts communities, protects our planet, and advances capabilities in Asia, including Singapore and beyond. Through philanthropic endowments gifted by Temasek and managed by Temasek Trust, Temasek Foundation's programmes strive towards achieving positive outcomes for individuals...

  • Associate General Counsel

    4 days ago

    Singapur, Singapore Monad Foundation Full time

    Overview The Monad Foundation is a team of dedicated ecosystem and community builders who are on a mission to massively grow the impact of decentralized tech. We believe that the Monad blockchain--the performant and parallel EVM Layer 1--will help decentralized apps eat the world. The Role The Monad Foundation is searching for an Associate General Counsel...

  • CHIEF EXECUTIVE OFFICER

    4 days ago

    Singapur, Singapore AMYAS VALORA FOUNDATION LIMITED Full time

    Summary: The CEO leads the foundation’s strategy and operations, serves as its spokesperson, and works with the board to set goals. The role manages finances and compliance, builds external partnerships, and oversees a high-performing team to advance the foundation’s mission. Key Responsibilities: 1. Leadership & Strategy Develop and implement...

  • Staff Data Scientist, Foundations

    4 days ago

    Singapur, Singapore Atoutpost Full time

    Outpost is rapidly emerging as a leader in the BPO industry, focusing on SMEs and empowering businesses across various sectors with top-tier support solutions. We currently serve a diverse portfolio of clients, mainly in Singapore, ensuring they receive unparalleled service that enhances their operations and customer satisfaction. Started in 2019, we have...

  • T&I Lead Manager

    4 days ago

    Singapur, Singapore Turner & Townsend Full time

    Who is Turner & Townsend?All over the world people are using buildings, infrastructure, and assets we helped to deliver. It could be the hospital they work in, the railway they travel on every day, the fuel that powers their car or the data centre they depend on at work. For more than 75 years we’ve been helping to deliver transformational programmes...

  • Affiliate Operations Manager

    4 days ago

    Singapur, Singapore Solana Foundation Full time

    Fogo Affiliate Operations Manager Fogo is hiring an Affiliate Operations Manager to oversee the full lifecycle of affiliate operations, from onboarding and compliance to data validation, payouts, reporting, and campaign support, ensuring our partners and business teams succeed together. Location: Asia, Remote or optional office in Singapore About Our Team...

  • Optometrist Walk in

    4 days ago

    Singapur, Singapore Sir H.N. Reliance Foundation Hospital & Research Centre Full time

    ACTIVELY HIRINGOptometrist Walk in Sir H.N. Reliance Foundation Hospital & Research Centre As an Optometrist at Sir H. N. Reliance Foundation Hospital and Research Centre, Mumbai, your role will involve the following responsibilities:You will be responsible for the maintenance and calibration of all equipment in the department, ensuring smooth functioning in...

  • Executive, Administration and Governance

    4 days ago

    Singapur, Singapore ASIA COMMUNITY FOUNDATION LTD. Full time

    The Executive, Administration and Governance will provide high-quality secretariat and administrative support to ACF’s Board and Board Committees, ensuring effective governance processes and accurate record-keeping. This role offers opportunities to gain exposure to charity governance practices, interact with senior leadership, and contribute to the...

  • Senior Operations Manager

    2 days ago

    Singapur, Singapore TIBERIUS FOUNDATION PTE. LTD. Full time

    Overview The Operations Manager will oversee and manage all operational activities within the company. This position requires a highly organized, detail-oriented individual with strong leadership skills and understanding of the construction and machinery sectors. Responsibilities Manage day-to-day operations departments, ensuring smooth and efficient...

  • Human Resources Operations Specialist

    4 days ago

    Singapur, Singapore West Sirius Industries Full time

    The Role Our HR foundations are being rebuilt from the ground up. Handbooks, policies, and practices across Singapore and overseas entities all need a hard look and a fresh start where required. We’re looking for someone hands-on and resourceful who can support the day-to-day operations, spot what’s broken, and fix it . This is not a role for someone...