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Deputy Director
4 weeks ago
Join to apply for the Deputy Director (ASEAN Organising Secretariat), Corporate Operations Division role at Ministry of Trade and Industry (Singapore).
OverviewSingapore will take over as ASEAN Chair in 2027. In addition to the ASEAN Summit meetings, there will be a series of meetings held in Singapore throughout the chairmanship year.
The ASEAN Organising Secretariat (OS) oversees the planning, logistics and administrative aspects of the meetings to be held in Singapore. The OS comprises functionally oriented sub-committees that include: (i) Programme, Social Events, Logistics & Operations, (ii) VIP Management, and (iii) Administration & Budget.
What You Will Be Working OnYou will oversee and manage the sub-committees listed below, lead in the development of plans for the teams, manage requirements, processes and timelines, and present plans for management's approval. The sub-committees cover the following areas of work:
- Programme, Social Events, Logistics & Operations: Work with users and external stakeholders on meetings/events requirements including accommodation; liaise with the Event Management Company (EMC) to ensure the provision of event services such as backdrop/stage, AV, passes/badges, banquet/meals, gifts/souvenirs; work with relevant stakeholders to propose suitable venues and programmes for social events; oversee the setup of plenary/bilateral meeting venues, registration/information counters, car-parking and related infrastructure matters for the event.
- VIP Management: Provide VIPs with a positive experience by working closely with appointed Liaison Officers, managing accommodation and transport requirements; oversee safety, security and medical needs of VIPs and accompanying delegations; develop operating guidelines and procedures including contingency plans for emergencies; coordinate with authorities on VIP security matters; ensure adequate medical services at meeting venues.
- Administration & Budget: Consolidate budget requirements, obtain approvals, manage procurement and awarded contracts; prepare Conference Kits/Information Notes for delegates; ensure provision of IT services and support for meetings; manage pre-event and onsite registration processes.
- Preferably at least 5 years of related working and management experience.
- Prior experience in organising or managing major events would be an advantage.
- Proven track record in leading and managing project teams to achieve objectives and targets.
- Strong analytical, project management, communication and problem-solving skills.
- Excellent communication and influencing skills; able to interact and influence positively at all levels to deliver results.
- Committed, self-driven, a team player who works well with multiple stakeholders and thrives in a fast-paced, dynamic environment.
- Mid-Senior level
- Full-time
- Administrative
- International Trade and Development
