Senior Conference Producer

Join to apply for the Senior Conference Producer / Senior Conference Marketing Specialist role at MDPI Romania. This is a full-time position based in Singapore. You will play a key role as the driving force behind academic conferences, gaining hands-on experience in all aspects of conference management from concept to execution. You can indicate your preference during the interview for the Senior Conference Producer or Senior Conference Marketing Specialist role.

For virtual conferences, you will oversee both production and marketing aspects to ensure seamless execution and maximum engagement. For in-person conferences, you will be responsible for either production or marketing, with flexibility for additional tasks as needed by the event.

You will be responsible for the following areas:

Production

• Market Research: Conduct in-depth research on market trends, competitor landscapes, and industry challenges
• Value proposition creation: Discuss topics with the chair and write and deliver event briefs for the marketing and editorial teams
• Conference agenda curation: Coordinate with chair and session chairs to select oral and poster candidates, schedule presentation timings
• Stakeholder engagement: Establish relationships with chair, session chairs, speakers to advocate for our events
• Website management: Keep event websites updated with the latest information, speakers, partners, and sessions
• Budget preparation and tracking: Prepare budget forecasts and monitor progress to assess potential profit and loss
• Customer service: Provide exceptional service to partners, speakers, and stakeholders and resolve issues promptly
• Milestone tracking: Monitor progress to ensure KPIs and event targets are achieved
• Team coordination: Collaborate with editorial, marketing, and live session teams
• Editorial progress monitor: Work with editorial on abstract processing and with production on abstract book preparation
• Oversee live streaming of virtual events to ensure smooth operation of live sessions
• Onsite delivery: Lead creation and delivery of event briefs for on-site execution to meet customer expectations

Marketing

• Marketing strategy: Develop strategies to maximize outreach and promote the conference
• Conference collateral materials: Create drafts for brochures, banners, sponsorship prospectus
• Marketing copywriting: Develop promotional copy for channels including emails, social media, partners, and editorial needs
• SEO marketing: Improve website ranking and increase site traffic
• Sponsorship marketing: Secure partners and coordinate their participation and sponsorship
• Content development: Create content for conference sessions, interviews, and speaker/host scripts
• Marketing campaigns progress tracking: Monitor progress to ensure timely execution of marketing schedules
• Post-event analysis: Conduct evaluations and prepare detailed reports on event outcomes

Others

• Identify and address processes or outcomes negatively impacting the project; own the issue and notify the appropriate manager with resolutions

Requirements:

• A Bachelor or Master's degree in any subject
• Candidates with at least 2 years of relevant experience are welcome to apply
• Experience in the conference industry is preferred
• Curious about people and enjoy speaking, building, and nurturing relations
• Ability to handle multiple projects and articulate common objectives for teams
• Excellent online etiquette and written communication skills
• Willingness to travel internationally and confidence in face-to-face networking
• Proven ability to work well in a team but also take initiative to work independently

What We Offer:

• Professional and personal development
• International work environment
• Flexible working hours within a full-time role
• Trips to other MDPI offices
• Opportunities to attend scientific conferences