Admin Executive

2 weeks ago

Singapur, Singapore QUESS SINGAPORE Full time

Responsibilities

  • Assist with daily administrative operations and general office management.
  • Ensure the front desk and meeting rooms are clean, organized, and presentable at all times.
  • Coordinate the procurement and maintenance of office supplies, including stationery, pantry items, copier machines, floral arrangements, and corporate gifts.
  • Maintain postage records, franking machine credits, and arrange for courier and mail services.
  • Manage office-wide calendars, conference room bookings, and audiovisual (AV) equipment usage.
  • Organize and support logistics for internal events, meetings, festive celebrations, and lunch arrangements.
  • Maintain records of complimentary parking tickets for guests.
  • Assist management with submission of insurance claims when necessary.
  • Draft and circulate internal email communications and announcements.
  • Provide administrative backup support to the Chairman, CEO, and COO when required.
  • Work with the Tea Lady to serve guests and assist during high-profile meetings or large in-house events.
  • Provide general support to other departments as needed.
  • Carry out ad-hoc administrative tasks as assigned.
Front Desk Management
  • Manage reception duties professionally and courteously.
  • Answer and direct incoming calls and emails appropriately.
  • Handle visitor inquiries and ensure smooth call forwarding and message-taking.
  • Maintain the meeting room booking system and assist staff in room reservations.
  • Welcome and assist visitors; ensure meeting rooms are properly prepared and cleaned before and after use.
  • Set up AV equipment for meetings and coordinate with IT support when needed.
Requirements
  • Minimum GCE “O” Level qualification.
  • At least 3 years of experience in a front desk, administrative, or office support role.
  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • Great interpersonal and communication skills
  • Self-motivated, mature, and able to work independently as well as in a team.
  • Prior experience in the real estate or service industry is a plus.
  • Ability to converse in Mandarin is an advantage (to liaise with Mandarin-speaking guests and stakeholders).

Eng Ai Wen, Ivan

EA License Number: 23C2060

Registration ID is R

Disclaimer: The company is committed to ensuring the privacy and security of your information. By submitting this form, you consent to the collection, processing, and retention of the information you provide. The data collected (which may include your contact details, educational background, work experience and skills) will be used solely for the purpose of evaluating your qualifications for the position you\'re applying for. Your data will be stored securely and retained for the duration necessary to fulfill our hiring process. If you are not selected for the position, your data will be kept on file for a limited period in case future opportunities arise. You have the right to access, correct, or delete your data at any time by contacting us at Quess Singapore | A Leading Staffing Services Provider in Singapore (quesscorp.sg)

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