Executive/Senior Executive, Lease Administration

4 weeks ago

Singapur, Singapore ESR Group Full time
Overview

Executive/Senior Executive, Lease Administration role at ESR Group. This position supports lease administration tasks including preparation of leases and related documentation for new leases and renewals; management of documentation for variations, novations, and terminations; tenant correspondence; due diligence on potential tenants; SOP maintenance; compliance with audit requirements; lease compliance tracking and in-house billing; refunds of security deposits; and collaboration with legal advisors. The role also provides administrative support to the department, including document management and office supplies management.

Responsibilities
  • Assist in the preparation of leases and related documentation for new leases and renewals.
  • Manage the documentation related to variations, novation, and termination of leases.
  • Prepare correspondence for lease issues, including reminders to tenants regarding their obligations.
  • Conduct due diligence and business profile searches for potential tenants.
  • Maintain and update the Standard Operating Procedures (SOP) for lease administration.
  • Ensure compliance with internal and external audit requirements.
  • Track lease compliance and facilitate billing processes through the in-house system.
  • Process refunds for security deposits, etc.
  • Work collaboratively with legal advisors to draft agreements.
  • Provide administrative support to the department, including document management and office supplies management.
Reports
  • Compile and maintain reports related to Lease, JTC sublet monitoring, etc.
  • Support departmental initiatives and special projects as required.
Qualifications
  • Diploma in Real Estate, Business, or a related field.
  • 1-3 years of experience in lease administration or related areas.
  • Familiarity with landlord/tenant relationships and lease terms.
  • Ability to manage multiple priorities, work independently, and thrive in a dynamic environment.
  • Strong team player with effective communication and interpersonal skills.
  • Proactive self-starter with a keen interest in learning and contributing positively.
  • Attention to detail, resourcefulness, and analytical skills are essential.
  • Good command of written and spoken English.
  • Proficiency in Microsoft Office Suite is preferred.
Job Details
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Business Development and Sales
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