Programme Executive

POSITION SUMMARY

As a Programme Executive of CareKids, you will be responsible to support the C.A.R.E Programme in the area of

• Programme Development
• Centre Administration & Management
• Volunteer Coordination and Management

JOB DUTIES AND RESPONSIBILITIES

1. Programme Development and Implementation

• Plan and execute fun-learning activities/programmes that are aligned to the key dimensions of growth and development for the children registered under the C.A.R.E Programme
• Design and Implement fun outreach activities/events for Centre to expand impact and reach
• Assist in conducting and facilitating the structured sessions for Learning Support Programme
• Supervise, engage and motivate children in their work and engagements for both structured sessions and volunteer-led activities/programmes.
• Engage children and volunteers meaningfully through education games / resources during sessions
• Monitor the well-being of children from time to time and detect any unusual behaviour among them

Flag up, work with Supervisor and follow up with necessary action as guided

• Conduct on-going evaluation on the process, operation and programme effectiveness, recommend and implement improvements

1. Centre Administration and Management

• Liaise with caregivers/parents on C.A.R.E Programme’s
• enquiries and administrative matters related but not limited to enrolment and/or programme registration
• attendance matters and/or enquiries for updates and concerns of their children
• irregularity of attendance/absenteeism of children for and follow up to determine the suitability of children to continue with the programme
• Upkeep and maintain up-to-date database of children who are enrolled for programmes and events under C.A.R.E, for
• key information and records of contact details and emergency contact lists.
• weekly attendance for the learning support programme
• programme registration and ad-hoc attendance for events and activities
• tracking the outreach and recruitment data, following the recruitment drive after Outreach event/activities (E.g. Door-to-Door Knocking)

1. Volunteers Coordination and Management

• onboard volunteers and conduct volunteer briefing (onsite/online) prior to each volunteering sessions for both individual and/or group volunteering
• conduct on-going evaluation of programmes/activities delivered by volunteers, provide feedback to volunteers and implement improvement where needed
• maintain regular communication with volunteers on programme matters related to C.A.R.E Programme
• assist in coordinating volunteers’ schedule to ensure adequate support for activities and sessions under C.A.R.E Programme
• assist in scheduling and deploying of volunteers to the coaching group they are assigned to for each learning support session

1. Other Duties

• Any other d-hoc duties / tasks related to building community awareness and presence for C.A.R.E / children’s programme assigned by Supervisor/ Head of CareKids.

COMPETENCIES & REQUIREMENTS

General

1. Have a passion to

• reach out, care and empower children, especially those from the disadvantaged background
• promote literacy and academic confidence in children
• drive and carry through new initiatives and programmes to connect with more children

1. Have prior experience of working/volunteering with children and families in the community is preferred

Personality

1. Self-motivated good team player, takes initiative and able to work independently
2. Strong interpersonal skills and able to build good rapport with children, caregivers and volunteers/
3. Able to communicate effectively with colleagues, volunteers and stakeholders

Skills and proficiencies for administration

1. Proficient with Microsoft Office Suite (Word, Excel and PowerPoint), and Canva
2. Meticulous, well organized and diligent in handling administrative duties with the use of IT tools – Central Management System.