Student Administration, Senior Executive

Student Administration, Senior Executive page is loadedStudent Administration, Senior Executive Apply locations NTU Main Campus, Singapore time type Full time posted on Posted 2 Days Ago job requisition id R

Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world’s top universities. NTU’s College of Computing and Data Science (CCDS) is a leading college that is known for its excellent curriculum, outstanding and impactful research, and world-renowned faculty. Today, we are ranked #2 for AI and Computer Science by US News Best Global Universities; and #8 for Data Science and AI by QS World University Ranking.

A hot bed of cutting-edge technology and groundbreaking research, the college aims to groom the next generation of leaders, thinkers, and innovators to thrive in the digital age. Located in the heart of Asia, NTU’s College of Computing and Data Science is an ‘exciting place to learn and grow'. We welcome you to join our community of faculty, students and alumni who are shaping the future of AI, Data Science and Computing.

We invite suitable candidates to apply for the Student Administration Senior Executive role with our Academics Office to provide support to the Academic team on all undergraduate matters.

A Senior Admin Executive in a university, particularly for FYP (Final Year Project), MDP (Multidisciplinary Design Project), and Internship projects, will be responsible for providing comprehensive administrative support to ensure the smooth execution of these programs.This includes managing student records, facilitating communication between stakeholders, coordinating logistics, and maintaining project documentation.The role also involves ensuring compliance with university policies and procedures, as well as contributing to the overall efficiency and effectiveness of the programs.

Responsibilities:

Final Year Project (FYP) Administration

• Manage end-to-end FYP registration (student application, supervisor allocation, approvals)

• Maintain and update FYP database

• Planning of FYP timelines such as submission deadlines and oral presentation

• Manage program budgets and track expenses

• Serve as a key point of contact for students, faculty, and external partners (Industrial FYP) regarding administration of program-related matters

• Facilitate communication between students, supervisors, and external parties

• Manage FYP-role based email

Multidisciplinary Design Project (MDP) Administration

• Coordinate project listings and student applications

• Liaise with MDP coordinators on MDP registration/withdrawal for grouping

• Manage end-to-end MDP registration (student application, supervisor allocation, approvals)

Internship Project Administration

• Collaborate with Career Attachment Office (CAO) to ensure successful student internship placements (PA/PI)

• Coordinate internship registration processes aligned with academic requirements

• Maintain accurate records of internship project assignments

• Review student’s appeal for internship shifting request based on CCDS policy

Course Registration

• Work with academic studies unit in other school for second major student course registrations

• Monitor class enrolment and quota

• Address student queries and registration issues promptly

General Administrative & Event Support

• Assist in exam marks verification and cross-checking

• Prepare, provide, submit and maintain various types of reports and statistical information as required

• Providing support to update programme websites and digital resources

• Be rostered for student service counter duties

• Provide logistics/admin support at university or faculty-level events (Open House, Orientation, Commencement, etc.)

• Perform any other duties as assigned by the Academic Dean or Department Head

Requirements

• Bachelor’s degree with 3 years of relevant experience, preferably in an educational institution

• IT savvy, proficient in MS Office applications and database management systems

• Meticulous and organized, with the ability to multi-task

• Proactive, analytical, and resourceful

• Ability to work in a team

• Excellent interpersonal and communication (oral and written) skills

• Good sense of initiative and responsibility and positive working attitude

• Ability to manage stressful situations

• Be highly adapted to changes

We regret that only shortlisted candidates will be notified.

NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU ( ).

Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district.

Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources.