Property Executive

3 weeks ago

Singapur, Singapore Asia Properties & Asset Consultancy Pte Ltd Full time

Responsibilities Assists the Condominium Manager in ensuring the day-to-day operations of the assigned condominium. Plan, Organize and Supervise a team of on-site contractors in carrying out planned and ad-hoc maintenance and their work routines. Conduct regular inspections of all common areas, building surrounding façade, etc. and institute remedial action including following up on outstanding works. Assist in budget forecast, preparation, attending meetings, preparation of materials necessary for the meetings and minutes of meetings. Handles renewal of term contracts and up-keeping of contractual records. Any other duties assigned to you by your superiors and the Management from time to time. Maintenance Oversee the maintenance of all facilities, landscape areas and all M&E equipment, building fixtures and fittings. Defect list and fixing date of inspection and closing summary of defect list and appointment dates. Customer Service/ Public Relation Creating and maintaining good rapport with Subsidiary Proprietors and other stakeholders Purchasing / Work Order Source, negotiate and follow up on purchase order with contractors on repair and replacement work to ensure workdone according specifications. Facility Booking Good knowledge of procedures and process to ensure a fair booking of facilities. Complaint Management Resolve feedbacks effectively and professionally in the most amicable manner. Assist team members to resolve escalated complaints or conflicts. Meetings Ensure all correspondences, statutory notifications and enquiries are promptly handled. Attend Council Meetings and Annual General Meetings. Prepares and submit meeting minutes within stipulated timeline. Emergency Response In an emergency situation which occurs after office hours, ensure all concerned parties are contacted and recalled to attend and rectify / reset the fault quickly. Event Management Plans and facilitate estate / building festive activities required by Management Councils Purchase and decorate estate within budget and in timely manner for various festive seasons. Staff Management Day to day supervision of the technicians/ service providers. Insurance Assist to file and follow upon insurance claim for common area related incidents. Contractor / Procurement Management Assist to source, invite and conduct fair tendering/purchasing process. Ensure all contractual terms are met with specific requirements. Term contract management and prompt for renewal and new quotes with compliance to company’s SOP. Financial Management Manage maintenance costs within budget Forecast impending costs and highlight to Condominium Manager and Management Council Requirements Applicants must be willing to work 5.5days' work. (Alternate Sat upon confirmation) Preferably able to start immediately Minimum 2 years’ relevant experience. Strong communication and negotiationskill. Ability to handle pressure and multi tasks. Good administrative and Computer literacy. Mature and outgoing personality #J-18808-Ljbffr

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