ADMINISTRATIVE SUPPORT ASSISTANT

3 weeks ago


Singapur, Singapore AEGIS VALUEFIX PTE. LTD. Full time

Established in 2002, Aegis Building and Engineering Pte Ltd is a leading company in the building industry.With over two decades of experience, we have earned a strong reputation for excellence in providing conservation, maintenance, and repair services for buildings. Our commitment to quality has built long-term partnerships with reputable clients across various industries.We have also expanded our services to provide skilled tradesmen for hotels, malls, and industrial buildings - ensuring top-notch results for our clients' needs.To meet changing workforce dynamics, we continuously embrace innovation and sustainability while maintaining the highest safety standards.Position Title: Administrative Support AssistantDepartment: Procurement / Human Resources / FinanceReports To: Operations Manager / Department HeadsEmployment Type: Full-TimePOSITION SUMMARY The Administrative Assistant provides comprehensive administrative and coordination support across the Procurement, HR, and Finance departments. This role ensures smooth daily operations, accurate documentation, timely processing of tasks, and efficient communication between departments, vendors, employees, and management.KEY RESPONSIBILIES 1. Procurement Support Assist with preparing purchase orders (POs) and obtaining quotations. Maintain vendor records, price lists, and contract documentation. Track delivery schedules and follow up with suppliers. Support procurement reporting (e.g., monthly spend reports). Ensure compliance with purchasing procedures and approval workflows. 2. Human Resources Support Maintain employee files, records, and HR databases. Data entry for HR listing Reports & HR System Prepare HR-related letters (confirmation, warning letter probation, etc.) when required. Other HR & Administrative job as and when needed 3. Finance Support Assist with invoice processing and expense claims. Support monthly billing,



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