Senior Executive/Assistant Manager, Events
4 weeks ago
The incumbent is expected to be able to organize a high-level event and develop a deep understanding of the organization structure and culture, protocols, be comfortable with interacting with important stakeholders and develop a strong network to support the future development.
ResponsibilitiesLead the project team in planning, organizing and execution of university-level events in virtual, hybrid or physical formats with domain ownersFinancial oversight for events budget including invoicing other departments/schools and preparation of monthly reportsConceptualise, plan and manage events from start to finish, including advising on protocols and administrationTechnical knowledge in exhibition systems, electronics, carpentry and/or digital printing materials would be advantageous
RequirementsDegree from a recognized university, preferably related to events/hospitality managementAt least 4 years of relevant working experience in events management, preferably in an academic sectorAt least 2 years of relevant working experience in curating and managing high level dining eventsExcellent interpersonal, communication and writing skills, including the ability to engage and build rapport with individuals at all levelsStrong analytical and creative thinking abilities, along with effective planning and organisational capabilities to handle unexpected situations that may arise during event planning and executionProficient knowledge of relevant IT toolsAbility to prioritise and plan work activities in an organised manner, adept at multi-tasking and working under pressure and capable of tracking and delivering assignments on scheduleMeticulous attention to detail with high-level of accuracy, demonstrating a strong work ethic and discretionSelf-motivated, resourceful, and adaptable to changing prioritiesPositive attitude, able to work independently as well as collaborate effectively as a responsible and cooperative team playerDemonstrates creativity and resilience in problem-solvingEnjoys working in a not-for-profit environment and collaborating with the community to enable NTU's wider mission and objectivesExperience in producing / directing virtual and/or hybrid eventsKnowledge in graphics/image editors would be advantageousKnowledge in video production, HTML5, CSS, Sitefinity preferredProtocols in handling high level events
Hiring Institution: NTU
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