Executive/Senior, FM

2 months ago

Singapur, Singapore NPA WorldWide Full time
Job description:

Our Client is a Singapore-based investment holding firm with a diverse portfolio, primarily focused on property development, property investment, and hospitality. They are seeking for Executive/Senior Executive, Facilities (M&E).

About the Role:

The individual will assist the Building Manager in overseeing operations of a Grade A building, focusing on maintenance, compliance, and tenant satisfaction. Key tasks include managing contractors, developing energy strategies, preparing reports, and optimizing car park operations to ensure a safe and efficient environment. Additionally, the role emphasizes delivering high service standards and maintaining the premium quality expected in Grade A properties.

Property Management:

  • Support the Building Manager in ensuring the building is managed efficiently within cost, time constraints, and quality standards set by the company.

Building & Facilities Preventive & Corrective Maintenance Policy:

  • Assist in developing and implementing total preventive maintenance policies.
  • Plan, coordinate, and liaise with contractors to implement planned preventive and improvement programs for mechanical & electrical (M&E) installations.
  • Develop and execute strategic facilities and maintenance management plans.
  • Implement a system to monitor tenants' M&E installations to prevent accidents and damage to building services.

Maintenance Management (Building & Facilities):

  • Address complaints from owners/tenants and perform minor repairs.
  • Liaise with vendors for the procurement of spare parts and equipment.
  • Coordinate with contractors for repair, replacement, and renovation work.

Regulations Compliance:

  • Ensure compliance with all relevant environmental and safety regulations.
  • Maintain validity and currency of all building licenses and statutory requirements.

Health & Safety:

  • Address health, safety, and security issues promptly.
  • Develop and implement fire safety policies and procedures.
  • Coordinate with Professional Engineers (PE) for annual fire certificate inspections and testing.
  • Conduct two annual fire evacuation drills.
  • Inspect tenant fit-out works and ensure compliance with fire safety regulations.
  • Perform regular checks to ensure the building is fire safe and that all fire safety services are properly maintained.

Contracts Management:

  • Analyze tenders and quotations, and recommend contractor appointments for approval.
  • Monitor contractor performance to ensure compliance with cost and quality standards.
  • Manage the service levels of security and cleaning service agencies.

Customer Service:

  • Respond promptly to tenant inquiries.
  • Ensure the maintenance team takes swift action to provide repairs and updates to tenants.

Energy Conservation:

  • Assist in developing and implementing energy conservation strategies to enhance building efficiency.

Management Reports:

  • Assist in preparing monthly management reports.

Cost Control:

  • Help prepare the annual operations and capital budget.
  • Review and monitor operational costs, recommending cost-saving measures.
  • Ensure cost control functions are carried out effectively and that works are completed satisfactorily within budget.

Staff Management:

  • Assist in training, motivating, and developing a strong maintenance team.
  • Set individual and team targets, driving the team to achieve goals.
  • Provide leadership and management control over the execution of agreed-upon strategies and plans.

Carpark Management:

  • Assist in managing the maintenance and operations of the car park.
  • Collaborate with vendors to optimize the car park system and minimize stalls.
  • Explore and implement improvements to enhance car park operations.

Qualifications:
  • Diploma/Bachelor in property management/facilities management
  • Strong communication skills
  • Proficient in Microsoft applications (Words, Excel, PowerPoint)
  • With M&E experience
  • Experience in managing Grade A mixed development property
  • Open to Facilities Officer with 1 to 2 years of experience who looking for career progression
Why is This a Great Opportunity:

Provide career advancement and great working environment

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